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Neyland accused of restricting transparency over meeting recordings

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Controversial policy changes to be debated on Monday (Mar 3)

NEYLAND TOWN COUNCIL is facing allegations of secrecy after proposals to change its Recording of Meetings Policy sparked concern among some councillors. The changes, set to be debated at the Full Council meeting on Monday (Mar 3), could restrict access to meeting recordings for councillors, the public, and even external agencies.

Concerns: Cllr Steve Thomas

Cllr Steve Thomas, who originally wrote the council’s existing policy in 2023, claims the proposed amendments could “open the door to abuse of power” by limiting who can access recordings of council meetings. He says the new rules would make it harder for councillors and residents to scrutinise decisions, and even external bodies such as Audit Wales and the Public Services Ombudsman for Wales could find it more difficult to obtain recordings.

However, Town Clerk Libby Matthews has denied these claims, insisting that the changes are necessary to bring the policy in line with the council’s Standing Orders, which govern how the council operates. She has also accused some councillors of using recordings in a “vindictive manner” rather than for legitimate purposes.

The upcoming vote on the policy has deepened divisions within the council, with some members questioning the motives behind the proposed changes.

Changes under fire

According to Cllr Thomas, the proposed amendments would:

  • Prevent councillors from automatically receiving meeting recordings – access would require a vote at the following council meeting, potentially delaying access for up to two months.
  • Restrict members of the public from easily obtaining recordings, with the Clerk having the power to refuse requests if deemed “vexatious.”
  • Limit external agencies’ ability to obtain recordings, making it more difficult for bodies such as Audit Wales and the Public Services Ombudsman to investigate complaints.
  • Allow councillors to vote against recording meetings altogether, raising concerns that controversial discussions could be kept off the record.

Cllr Thomas has raised the alarm that these changes “must not be accepted,” calling them “a backwards step away from transparency.”

“What exactly are those currently running the council afraid of?” he asked. “What are they trying to hide? Who are they trying to protect?”

Clerk defends changes, claims policy was misused

Clerk: Miss Libby Matthews

In response, Town Clerk Libby Matthews has defended the proposals, stating that they are necessary to correct contradictions between the recording policy and the council’s Standing Orders.

“The reason for the proposed amendments is that the current policy directly contradicts the Standing Orders of Neyland Town Council,” she told The Pembrokeshire Herald. “I have been tasked by Council to review and amend the policy to ensure it complies.”

Matthews also denied that external agencies, such as the Ombudsman, would have restricted access.

“To the contrary, I have reworded the policy to clarify that external bodies are the only ones with automatic access to recordings,” she said.

She also defended restrictions on councillors’ access to recordings, stating that councillors should be treated the same as members of the public when requesting them.

Furthermore, Matthews claimed that recordings had been used in a ‘vindictive manner’ by councillors, arguing that the policy was originally introduced to help with accurate minute-taking rather than to serve as a tool for scrutiny.

“The only legal record of a council meeting is the minutes,” she said. “No other council records meetings, and there is no law stating that they must.”

Councillors denied access to recordings

Matthews also confirmed that recent requests from councillors for meeting recordings have been refused.

Cllrs Steve Thomas, Brian Rothero, and David Devauden have all requested recordings in the past six months, but their requests were denied due to a formal vote by the council stating that no recordings would be released until the policy aligns with Standing Orders.

However, she insisted that requests from external agencies, such as the Ombudsman, had not been refused and had been granted when asked.

Transparency concerns remain

Despite the Clerk’s reassurances, critics argue that the proposed changes could shield controversial decisions from scrutiny.

Cllr Thomas has also questioned why the council is prioritising restricting access to recordings rather than improving public access to meetings.

“They have no interest in those with visual impairments who cannot read minutes, or those who cannot attend meetings,” he said.

The final decision on the Recording of Meetings Policy will be made at the Full Council meeting on Monday (Mar 3), where councillors will vote on whether to approve or revise the proposed changes.

Cllr Thomas: “An absolute load of nonsense”

Following the Clerk’s comments, Cllr Steve Thomas has hit back, accusing the council of deliberately trying to suppress scrutiny and misrepresenting the changes.

“The Clerk was not tasked with amending the policy,” he told The Pembrokeshire Herald. “She was tasked with looking at any contradictions with the Standing Orders. A specific decision has been made to throw the policy to the fire, rather than make two small amendments to the Standing Orders.”

He argues that the Standing Orders are outdated, and that the more recent recording policy should take precedence.

“The opening line of the policy that I wrote says ‘Neyland Town Council believe in openness, transparency and accountability…’ That couldn’t be further from the truth now.”

Cllr Thomas also challenged the Clerk’s claim that external agencies would still have automatic access to recordings.

“Miss Matthews stating that ‘external bodies are the only ones with automatic access to recordings’ is a complete falsehood,” he said.

He pointed out that the wording of the policy had been altered to restrict requests to those with a ‘particular reference to council procedures’, which could exclude investigations into councillor conduct.

On the issue of treating councillors and members of the public the same, Cllr Thomas said:

“I absolutely agree with Miss Matthews’ view that councillors and the public should be treated the same. However, my view differs in that I believe that ANYONE requesting a recording should be provided with one, rather than making it more difficult.”

Why block access to a finance meeting?

Cllr Thomas also disputed the claim that the council had voted to block access to all meeting recordings.

“Ms Matthews is incorrect in stating that, as a result of a vote in Council, no recordings would be released,” he said. “The vote, which took place in September 2024, was to delay releasing a recording of an August 2024 Finance Meeting until further advice was sought. The motion was proposed by Cllr Mike Harry and seconded by Cllr Ashleigh Phelan, and passed by a 6-3 vote. Cllr Thomas, who had requested the recording, opposed the delay, arguing that it was an attempt to prevent scrutiny.”

He also questioned why access to a finance meeting recording was blocked, saying: “Why they did not want me to have access to a recording of a finance meeting is very concerning, and this must raise alarm bells for what the future holds,” he said.

Cllr Thomas concluded by slamming the council’s attempt to suppress scrutiny, saying: “This blatant attempt to remove scrutiny of council decisions really is quite shocking.”

The Pembrokeshire Herald will be attending the Full Council meeting on Monday (Mar 3) and will continue to report on developments.

  • This article was updated at 1820 HRS on March 1, 2025 to include Cllr Thomas’ response to the Town Clerks remarks

 

Community

New parking rules spark concern at Dew Street site

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Residents question phone-only payments, rising permit costs and future of former library building

RESIDENTS in Haverfordwest’s upper town say new parking rules behind the former County Library on Dew Street risk excluding older and less tech-savvy drivers, as concerns grow over both rising permit prices and the uncertain future of the prominent community building.

The car park is owned by Ateb Group, which allowed free public use over Christmas. However, signs installed this week state that drivers must pay either by phone or online.

Campaigners say both options effectively require a smartphone or internet access, leaving some motorists without a practical way to pay.

Mike Daffern, acting secretary of the Dew Street Campaign, told The Herald: “Realistically these are the same method. Both depend on a phone. For many older people, or anyone without mobile data, that simply isn’t accessible.

“Government guidance says there should be more than one way to pay. Most car parks still offer cash or card. We feel this discriminates against some of the very people who rely most on town centre parking.”

Permit prices questioned

Residents also say they were previously informed that Ateb intended to mirror the charging structure used by Pembrokeshire County Council.

They expected this would reduce the cost of residential permits. Instead, several have reported being quoted figures more than four times higher than equivalent council permits, alongside what they describe as a 30 per cent rise on last year.

One nearby resident, who did not wish to be named, said: “We were told it would be in line with the council. When the price came through it was nowhere near. For some households it just isn’t affordable.”

The Herald has approached Ateb for clarification on its pricing structure and the choice of payment systems.

Building left in limbo

Beyond parking, frustration is mounting about the long-term future of the former library itself.

Planning permission to refurbish the site was granted in 2023, but residents say little visible progress has been made. There is speculation the housing association may instead base operations in Milford Haven following the closure of Meyler House.

Campaigners argue that if the building is no longer required for offices, alternative community uses should be explored rather than allowing further deterioration.

A petition signed by ninety-five locals has been submitted to Cadw requesting the structure be considered for listing.

The request is backed by Royal Commission on the Ancient and Historical Monuments of Wales and The Twentieth Century Society, both of which recognise its architectural significance as an example of late 20th-century civic design. The building also features in Simon Phipps’ book Brutal Wales / Cymru Friwtalaidd, which celebrates modernist architecture across Wales.

Mr Daffern said: “It’s part of Haverfordwest’s story. Even people who don’t love the look of it accept it’s an important public building. Leaving it empty helps no one.”

Temporary arrangement

Public use of the car park may only ever be short-term. The 3.5-acre site, including the former library, was sold by the council for £250,000 in 2022.

A consultation held in early 2024 on potential redevelopment proposals drew criticism, with some residents describing suggested housing plans as “cut-price” and out of keeping with the conservation area surrounding the historic upper town.

No formal planning application has yet been submitted.

Residents say clearer communication is needed on both the future of the land and day-to-day parking arrangements.

Mr Daffern added: “People understand the site will change one day. But while it’s open, it should be fair and accessible. All we’re asking for is common sense and proper engagement with the community.”

 

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international news

Mandelson quits Labour over Epstein controversy

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Former cabinet minister says stepping down is ‘in best interests of the party’ as questions raised over historic payments

LORD MANDLESON has resigned his membership of the Labour Party, saying he does not want to cause “further embarrassment” following renewed controversy over his past links to convicted sex offender Jeffrey Epstein.

The former cabinet minister and one-time UK ambassador to the United States confirmed his decision in a letter to Labour’s general secretary after fresh documents released by the US Department of Justice appeared to reference him in connection with Epstein’s finances.

The files suggest that three payments of $25,000 — totalling $75,000, about £55,000 at today’s exchange rates — were allegedly made to Peter Mandelson in 2003 and 2004.

Lord Mandelson said he had “no record or recollection” of the transactions and believes the allegations may be false, but intends to investigate the matter himself.

In his resignation letter, he wrote that he felt “regretful and sorry” to be linked again to what he described as the “understandable furore” surrounding Epstein.

He added that stepping down from party membership was the responsible course of action while he reviewed the claims.

“I do not wish to cause further embarrassment to the Labour Party,” he said. “I have dedicated my life to the values and success of the party and believe I am acting in its best interests.”

Ambassador role ended

Lord Mandelson had been appointed the UK’s ambassador to Washington by Prime Minister Keir Starmer in December 2024.

However, he was removed from the post last year after earlier revelations about his past friendship and contact with Epstein, including emails showing communication after the financier’s 2008 conviction.

The latest release of files has also included photographs said to show Lord Mandelson alongside an unidentified woman. He said he could not place the location or circumstances of the images.

There is no suggestion that appearing in the documents or photographs indicates criminal wrongdoing.

‘Deep regret’

Earlier this weekend, Lord Mandelson reiterated his regret for ever having known Epstein and apologised “unequivocally” to the women and girls who suffered abuse.

“I want to repeat my apology to the women and girls whose voices should have been heard long before now,” he said.

Epstein died in prison in 2019 while awaiting trial on sex trafficking charges, but investigations into his network of associates continue to generate political fallout on both sides of the Atlantic.

Labour has not yet issued a detailed statement beyond confirming it had received Lord Mandelson’s resignation.

 

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Health

Doctor struck off after sexual misconduct findings at Withybush Hospital

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Hospital medic erased from register for second time after tribunal finds abuse of trust and repeated inappropriate behaviour

A DOCTOR who worked at Withybush Hospital has been struck off the medical register after a tribunal found he sexually harassed junior colleagues and abused his position of trust.

Dr Velmurugan Kuppuswamy was erased from the register by a panel convened by the General Medical Council following findings that he made inappropriate sexual comments, engaged in unwanted physical contact, and displayed what was described as a pattern of sexually motivated behaviour towards more junior members of staff.

The Medical Practitioners Tribunal Service heard the misconduct occurred over several weeks between August and September 2021 while he was working at the Haverfordwest hospital.

The panel concluded he made inappropriate remarks to female colleagues at a social event and touched staff without their consent. His conduct was described as repeated, targeted, and exploitative of the power imbalance between senior and junior medics.

Catherine Moxon, chairing the tribunal, said the behaviour represented a clear abuse of his professional position and a serious failure to maintain appropriate boundaries.

The tribunal found his actions undermined colleagues’ dignity and confidence and risked damaging public trust in the medical profession.

Although Dr Kuppuswamy denied the allegations and pointed to his clinical competence, the panel ruled the misconduct was serious, persistent, and not easily remediable. Erasure, it said, was necessary to protect the public and maintain confidence in doctors.

His name has now been removed from the medical register with immediate effect.

Troubled history

This is not the first time Dr Kuppuswamy’s fitness to practise has been called into question.

Tribunal records show he was previously struck off in 2012 after being found dishonest during an application and interview for a postgraduate cardiology training post at an NHS deanery in England.

The earlier hearing found he falsely claimed to have submitted a Doctor of Medicine thesis, said he was a member of the Royal College of Physicians, and stated he had passed a practical clinical skills assessment.

He initially admitted the deception before retracting parts of his account. The tribunal concluded he had maintained dishonest accounts and wrongly accused another witness of misleading evidence.

He was erased from the register and returned to India, where he later worked at a cardiac hospital.

Return and fresh concerns

In 2020, he successfully applied to be restored to the UK register despite opposition from the GMC, which raised concerns about the timing of his remorse and the lack of independent evidence about his overseas work. The regulator also noted he had not undertaken ethics training.

At the time, a tribunal accepted his assurances that he had changed, describing his evidence as “compelling, heartfelt and genuine,” and concluded that a well-informed member of the public would not be concerned about his return.

Shortly after being reinstated, he began working shifts at Withybush Hospital, part of Hywel Dda University Health Board.

Within months, the fresh allegations that have now led to his second erasure emerged.

The health board has not publicly commented on the outcome of the hearing.

 

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