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Officer fiddles council minutes

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Grants panel: Minutes tampered with

Grants panel: Minutes tampered with

THE PEMBROKESHIRE HERALD understands that a senior officer in the County Council’s Development Directorate has undergone disciplinary proceedings for altering the minutes kept of several European grant-awarding panel meetings to put a more favourable gloss on the scrutiny that took place.

Writing on his website, Hakin Councillor Mike Stoddart explained how last year he submitted a Freedom of Information request to obtain the minutes of several panel meetings where applications for European funding were evaluated and approved. Cllr Stoddart duly received the minutes, but says he received an email out of the blue last week from County Hall stating that after he submitted his request, the minutes were significantly altered with the result that the documents Cllr Stoddart was sent as a true record of the panel meetings, were materially different to what had been approved by the panel.

Cllr Stoddart told The Herald:  “Some of the amendments are trivial and some less so, but the point is that someone within the authority thought fit to make these alterations.”

“While most of the alterations are merely concerned with tidying up the grammar, those regarding No 29 Dimond Street, Pembroke Dock, involve substantial additions to the text and seem to have been designed to give the impression that the Grant Panel’s evaluation of this application was a good deal more rigorous than indicated by the original minutes.”

The re-writing of such public records is a damning indictment on the authority’s handling of publicly-funded grant cash for property development projects, which has been reported for over a year in the Herald and our sister publication, Pembrokeshire’s Best.

Officers’ role questioned

Allegations of questionable practice have dogged two European-funded property grant schemes in Pembroke and Pembroke Dock since Pembrokeshire’s Best magazine uncovered in 2012 that the majority of monies for multiple projects in Pembroke Dock had gone to a single developer, Cathal McCosker, who had used a maze of pop-up companies to avoid restrictions intended to cap grant money awarded to grant applicants.

In January 2013 it emerged that Cathal McCosker had been granted a licence for bedsits by the County Council in the former National Westminster Bank building in Meyrick Street Pembroke Dock. Those bedsits had been built in a flagrant breach of the planning permission granted by the Council, who turned a blind eye to the developer’s conduct and the well known complaints and behaviour logged by the emergency services as a result of overcrowding. An application for retrospective planning permission for the bedsits was submitted by Mr McCosker, which officers intended to approve under delegater powers, however the local member Cllr Alison Lee called it in to be determined by the committee. Amid public outcry and angry scenes, only the officers and a few ruling IPPG councillors backed the Irish developer’s application for approval, and the application was refused.

Following refusal, and amid strong local opposition to his scheme to develop more bedsits, Mr McCosker subsequently withdrew from other plans he had announced to develop properties in Pembroke near the castle, which had not been required to go to tender by the County Council. In particular, it emerged that Mr McCosker had been accompanied to a key meeting by Council officers to assist his “pitch” for those plans to Pembroke Town Council.

Last year, Pembrokeshire’s Best Magazine revealed that Council officers in the local authority’s Planning Department had acknowledged Police reports of anti-social behaviour in the Meyrick Street bedsits development but withheld that information from members of the Planning Committee.

The Herald then obtained further information which suggested that officers used a contrived definition of its obligations to provide “affordable housing” for those in need, in order to justify the construction of bedsits, widely regarded as Housing Benefit magnets for private developers and a blight upon any hope for economic regeneration of commercial properties.
Cllr Mike Stoddart continued to press the Council for answers to questions about the works supposedly carried out under the scheme and the way in which public money had been lavished on building bedsits in the commercial heart of Pembroke Dock.
His efforts were met with obstruction by officers and repeated attacks on his integrity by IPPG Cabinet member Cllr David Pugh, who at a meeting in December received the support of barely a third of Councillors in a no confidence vote, and had the grants schemes responsibility removed from his cabinet portfolio and handed to Cllr David Simpson.

After a reversal of position by the Council’s Monitoring Officer Laurence Harding on the legal stance, it was agreed that the law allowed the documents sought by Cllr Stoddart to be made available for inspection by all councillors, which also allowed copies to be taken. Shortly thereafter the Police were called in by the Council following representations made to Mark Lewis, Director of Finance and Leisure, by Cllr Stoddart and Cllr Jacob Williams after discoveries they made in the files.

The council refused to confirm or deny the identity of the officer who has been disciplined for tampering with the grant panel meetings minutes, following emails sent by the Herald.

The council also refused to confirm or deny what disciplinary action has been taken against the officer, and if they have been suspended to prevent further documents held by the council being tampered with, in light of the ongoing Police investigation into the grant schemes.

The only response the Herald received from the council came from a spokesperson who said:
“Pembrokeshire County Council’s Audit Committee will be reviewing how the Council deals with grants. As the matter has been referred to the Police, the County Council will not be making any further comment at this time.”

Audit Committee take action on grants

Yesterday (Thursday, April 24) the Council’s Audit Committee considered the ongoing issue and briefly discussed the alterations made by the unnamed officer, of the record of grant panel meetings. The Monitoring Officer Laurence Harding told the committee that the officer responsible had been disciplined, but added that he could not reveal who it was nor could he say what punishment was given out.

Cllr Jacob Williams told other members: “There are two recent developments that I’m aware of with which I’m very uncomfortable: firstly the fact that the minutes of the grant panel have been edited by an unnamed member of staff. That to me is very frightening.
“The second matter is that at the cabinet meeting in early April, an updated report was presented in which WEFO (the Welsh European Funding Office) requested that the Council sends them a response.

“I have now received a copy of the confidential report the council sent in response to WEFO, and I’m absolutely appalled at it. It’s shocking to me, knowing what I do about what’s happened, and as councillors you are all entitled to see it and I urge you to, you’ll be amazed at what has been said – I can’t believe anybody thought this was a fit and accurate representation of what’s gone on here”.

Cllr David Simpson, who recently took over control of the Council’s public works grants schemes from Cllr David Pugh, said:  “We should be looking at a full internal audit into the process on one of the units. A full audit by the authority to look at the process, to see where we started at, the process in its implementation, how grants were paid, the staff that were involved”.

Independent lay-Chair of the committee, John Evans MBE, responded saying:  “We should start something now to learn lessons as quickly as possible.

“By taking one and learning the lessons as quickly as possible from that, so we need to learn those lessons quickly to rebuild the confidence of others in the organisation so that we can move forward”.

Cllr Mike James added: “Time is of the essence”.

As a result of their deliberations, the Audit Committee agreed that a management review should take place in respect of the grants process for 29 Dimond Street, Pembroke Dock, as quickly as possible, which will return to a reconvened extraordinary meeting at a date which has not yet been set.

It was also agreed that the two matters raised by Cllr Jacob Williams – the tampering of documents and the response the council sent to WEFO – would also be discussed when the extraordinary meeting reconvened, though this is likely to be behind-closed-doors in private session, where the press and public are excluded.

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Rugby Weekly – Tenby’s promotion push continues

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It’s crunch time for all rugby clubs around the county, whether promotion is their aim or fighting relegation or even just trying to improve their league position, it’s now or never. 

Last weekend saw an important win for Fishguard in division two west which should put any relegation fears to bed completely. James Griffiths added an impressive 18 points for the Seagulls as they defeated Nantgaredig 33-19. 

Elsewhere in the second division, Milford were beaten 32-8 by a good Lampeter outfit. The Mariners are still a little too close for comfort with the drop zone but should have enough quality to see them safe. 

At the other end of the table Tenby sit in second place and have played fewer games than leaders St Clears and third place Lampeter. They won impressively again last weekend, beating Pontyberem 64-19 at Haywood Lane. Fletcher Broadhurst impressed with two tries as did Hywel Baker who also grabbed himself a brace. Another excellent performance in an outstanding season so far in which promotion would be the absolute icing on the cake. 

In Division Three West, Pembroke were well beaten by Laugharne 74-15 in which the outstanding Liam Price and Nico Setaro both crossed the whitewash 4 teams a piece. The latter also added 7 successful conversions. 

There was a local derby at Pill Parks where Llangwm hosted Pembroke Dock Quins and it was an exciting clash. The visitors won narrowly 28-23, Craig Barnett and Gethin Bradney both scored two tries for the Quins. The Wasps battled hard and will be proud of their performance, Gethin Thomas impressed for the hosts with two tries of his own but it wasn’t enough to secure the points. 

St David’s hosted the high flying Cardigan outfit and were unable to score in reply to the visitors 20 points, with it ending 20-0. The Saints however won’t be losing too much sleep over it as they have had a great season so far. 

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Business

Stephen Crabb leads inquiry on retaining community bank services  

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PRESELI Pembrokeshire MP, and Chair of the Welsh Affairs Select Committee Stephen Crabb is leading an inquiry in Parliament that will investigate the closure of high street banks in Wales, as well as access to cash.

In November 2023, Pembrokeshire saw the closure of Lloyds Bank in St Davids, and in the coming months both Barclays Bank and Halifax in Haverfordwest are set to close. In recent years, Wales has experienced a rapid decline in the number of high street banking services available to the public. Already in 2024, 23 high street bank closures have been announced in Wales, while automated teller machines (ATMs) declined by nearly a quarter between 2018 and 2023.

The Committee willconsider how declining high street banking services are impacting vulnerable people and small businesses across Wales, who are often more reliant on cash than digital banking. It will also examine how Wales is being affected by the loss of high street bank services, and whether the problem is worse in Wales than other parts of the UK.

Mr Crabb is a staunch advocate for retaining community banking facilities, especially in rural communities like Pembrokeshire where many local branches remain the only source of face-to-face banking provision for miles.

Recently Mr Crabb challenged Barclays Bank senior management on their decision to close the bank branch in Haverfordwest– a move that will see Barclays not only pull out of the county town, but means they won’t have a branch left anywhere in Pembrokeshire. He has also engaged with LINK – the UK’s largest cash machine network – and continues to campaign on the basis that a Banking Hub is established and that ATM machines should be retained or installed, especially in areas worst affected by the closures.  

Following the launch of the inquiry, MP Crabb added: “It is really sad to see so many banks across Wales closing as online banking grows in popularity. Despite the advantages of online banking, for a rural community with an ageing population like Pembrokeshire, bank branches hold huge importance as they offer face-to-face customer service.”

“I am acutely aware of the inconvenience that the bank closures locally have already caused following hundreds of replies from constituents to my ‘online banking survey’ ”

“I am looking forward to gathering further evidence on this subject through the committee’s inquiry, and will continue to put pressure on the relevant stakeholders to ensure that adequate alternative provisions are made through the establishment of banking hubs as well as the instalment of ATM machines where necessary.”

“In this inquiry, we are particularly keen to hear from those likely to be directly affected by the shift away from cash and physical banks. I encourage anyone with first-hand experience of losing banking services to give evidence to the Committee”

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Trains resume between Carmarthen and Pembroke Dock as works end

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TRAIN services resumed this morning (Thursday 28 March) after ten days of essential round-the-clock work to upgrade track and drainage between Carmarthen and Pembroke Dock.

The railway was closed from Monday 18 March to Wednesday 27 March to allow Network Rail teams to replace more than 200 metres of track and 300 tonnes of ballast (track stones) between Pembroke station and Pembroke Dock.

Work to improve the drainage between Narbeth and Kilgetty stations was also completed at the same time.

Nick Millington, Network Rail Wales and Borders route director, said: “This essential work in Pembrokeshire demonstrates our commitment to improving the reliability of the service we provide to passengers along our route.

“We know that replacing the track can be disruptive and very noisy, so I would like to thank the residents of Pembroke for their patience while our team carried out this crucial work.”

Colin Lea, Planning and Performance Director at Transport for Wales said: “We’re pleased that our colleagues in Network Rail have completed this essential work and that Transport for Wales rail services resumed today.

“We’d like to thank passengers for their patience while this work has progressed and look forward to welcoming passengers back in time for the Easter weekend.”

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