Employees are unable to maintain a high level of focus throughout the day. Each person has a different working rhythm, with periods of above-average performance interspersed with moments of decline. External factors can affect employees differently, as some can work effectively in any environment, while others are more susceptible to varied distractions. In this article, we will discuss how to identify and minimise the impact of distractions in the office. We will also provide practical advice to help both employers and employees create spaces that promote efficiency, creativity and well-being.

Identification of distractors in the office

Distractors are a variety of factors that affect concentration levels in the workplace. Some of these are caused by employees themselves constantly browsing social media. Distractors can also include external factors such as loud discussions from colleagues. Physical conditions and unsuitable office arrangements cannot be ignored either. These include uncomfortable furniture, noise as a result of not having the right space division or zoning in place, too noisy adjacent zones, and too low or too high temperatures. These are major challenges in the workplace that make maintaining optimal engagement difficult, thus resulting in lower quality work.

Studies have shown that mobile phone use and messaging (52%), surfing the internet (44%) and chatting and gossiping with colleagues (37%)[1] are the most common distractions in the office environment. It is also worth noting that while informal meetings and snack breaks can serve as a short-term respite, they contribute to a decline in concentration in the long-term.

Distractors in the office – how do they affect productivity?

Distractors in the workplace are often underestimated, as their impact tends to take a toll on the effectiveness of employees and the organisation as a whole. Distractors interrupt the natural flow of work, make it difficult to concentrate on current tasks, thus leading to more errors and a reduction in the quality of work. The constant switching of attention between different stimuli causes mental fatigue, decreased motivation and increased stress levels. 

Exposure to distractions on a daily basis can even result in burnout and reduced overall job satisfaction. For companies, this means a decrease in the efficiency of teams, increased costs related to sick leave and difficulties in retaining talent.

How to remove distractions by optimising office design

Maintaining a highly efficient and focused workforce is possible by minimising the main sources of disruption in the working environment. To this end, employers must ensure that the physical conditions in the office are up to standard. It is worth investing in high-quality furniture and solutions that support employee health and work comfort.

Noise – the greatest enemy of work efficiency

Noise in the office is one of the main distractions for employees. Frequently ringing  phones, loud conversations or curious glances from neighbouring workstations can significantly reduce productivity and increase frustration levels. It is worth investing in sound-absorbing materials such as carpets, curtains or acoustic panels to help reduce sound levels. One of the most effective solutions for creating optimum conditions for conceptual work is the installation of Hushoffice acoustic pods. These mini-rooms are ideal for those who need peace and quiet to focus on tasks that require a great deal of concentration, such as working on projects or participating in teleconferences. 

The advanced sound insulation (rated class A for acoustic according to ISO 23351-1:2020) in hushFree.S one-person booths dampen background noise and reduce stimuli that would otherwise impair effective focus on your work, telephone calls and video calls. The adjustable ventilation and the 500 lux lighting system help users adapt the working environment inside to their individual preferences. Temperature and lights are no longer an issue when working on an important project. 

Space division into quiet, collaborative and chillout office zones

Optimising office arrangements calls for more measures than just reducing noise. Proper space management is also important. While there are claims that a degree of disorder can stimulate creativity, in fact this mostly leads to higher losses than gains in the context of office design. Clutter and poorly arranged space can cause distraction, reduced efficiency and employee dissatisfaction. Distributing desks, hushSpot coworking tables and chillout zones around the floor can reduce the number of distractors.

You should supply employees who need to focus with quiet areas, while active zones can be used for meetings, conversations and informal discussions. Ideal for teamwork are the larger hushFree.L meeting pods where employees can exchange ideas and collaborate freely without disturbing others in the office. These enclosed spaces not only effectively dampen sound, but also provide privacy. Inside, you can mount a TV and fit any ergonomic furniture if you wish to create a room for relaxation or training sessions.

Reduction of visual interference

Open-plan office spaces should be designed in an orderly manner to prevent from overwhelming employees with an excess of stimuli. Avoiding excessive decoration, keeping desks tidy and using neutral wall colours enhance staff focus.