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Local Government

Another leak from Neyland: Clerk’s own job description contradicts email claims

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Official document shows project management and event delivery are part of the Clerk’s role

ANOTHER internal document has been leaked from Neyland Town Council, this time appearing to contradict claims made by the Clerk in her now-infamous email to councillors about being overworked and expected to lead community projects.

Neyland town clerk: Libby Matthews

The Herald has obtained the official job description and employee specification for the role of Town Clerk and Responsible Finance Officer, dated July 2023. The document, approved by the council last year, clearly states that the Clerk is required “to oversee the implementation of all events (including civic events, town twinning and community-engagement initiatives) approved by the Town Council” and “to manage projects ensuring adherence to project plans, budgets and deliverables.”

These clauses appear to contradict the Clerk’s statement to councillors on 30 September that it was “an impossible standard” for her to be expected to lead projects and that councillors should instead take responsibility for delivering them.

Hours increased to run more projects

A source with direct knowledge of the council’s employment arrangements told The Herald that the Clerk’s contracted hours were increased from 20 to 30 per week in 2023, “specifically to give more time for organising events and managing council projects.”

The same source said the email circulated to councillors last week, in which the Clerk accused members of failing to contribute ideas, “appears inconsistent with the duties she is paid to perform.”

The Herald has verified that the clauses appear in the official job description, which also makes the Clerk accountable for ensuring all council decisions are effectively implemented.

Further controversy after public outburst

The latest leak comes just days after Town Clerk Libby Matthews publicly attacked The Pembrokeshire Herald on social media, accusing the newspaper of having a “personal agenda” and mocking the editor with laughing emojis.

In a comment posted under the Herald’s Facebook report about her leaked email, Ms Matthews wrote: “Tom, guess I hurt your feelings by calling you out. The public and residents know you, and they know me… nice try at causing further tensions and trying to shift blame over to me now for everything. It won’t work… Bore off and find another victim to try and cause trouble for.”

The Herald replied publicly, stating that the article was based entirely on Ms Matthews’ own correspondence to councillors and that “publicly attacking journalists for accurate reporting does not reflect the standards expected of a Town Clerk.”

The exchange drew widespread reaction, with several residents criticising the Clerk’s tone and questioning whether such behaviour was appropriate for a senior local-government officer.

Under the Local Government Act 1972, a town-council clerk acts as the Proper Officer and is expected to remain professional, impartial and politically neutral at all times.

Pattern of dysfunction

This is the latest in a string of damaging disclosures from within Neyland Town Council. Earlier this year The Herald reported that a councillor under investigation for alleged bullying and harassment of the Clerk resigned before the Ombudsman could complete its inquiry.

Two further councillors, Brian Rothero and David Devauden, are currently facing hearings before the Adjudication Panel for Wales over alleged breaches of the members’ Code of Conduct.

Residents have expressed frustration that the authority appears more preoccupied with internal disputes than with improving the town.

Questions over governance

The newly leaked job document adds another layer of confusion to the council’s internal dispute. In her email, the Clerk wrote that councillors “must agree on a member or working group” to lead projects and warned that she could not manage them all herself.

However, the council’s own approved job description assigns the Clerk specific responsibility for implementing and managing those same projects. The contradiction raises questions about how roles are being interpreted and whether the council has clear internal oversight of its officer’s performance.

Community reaction

Several Neyland residents have commented online following the latest revelations. One wrote: “It’s becoming embarrassing for the town. Every week there’s another leak. Maybe time they all started focusing on the community instead of arguing.”

Another said: “This is proof the Herald was right to report on what’s really going on — people deserve to know the truth.”

What happens next

The council is due to meet later today (Monday, Oct 6), where the 12-month plan and member responsibilities will again be discussed. It remains unclear whether the leaked job description will be addressed or whether disciplinary or procedural action will be taken in response to the Clerk’s public comments.

The Herald has contacted Neyland Town Council regarding the latest claims and awaits a response.

 

Local Government

Changes approved to final phase of Saundersfoot housing scheme

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Affordable housing proportion rises as apartment plans replaced with family homes

AMENDMENTS to the final phase of a housing development in Saundersfoot have been approved, reducing the overall number of homes while increasing the proportion of affordable properties on the site.

Morgan Construction (Wales) Limited, through agent Evans Banks Planning Limited, sought permission to reconfigure the third phase of a residential development at Whitlow, Narberth Road, Saundersfoot.

The application was recommended for approval and came before members of Pembrokeshire Coast National Park’s Development Management Committee at its March meeting.

The original scheme, granted permission in 2023 and already partly built, allowed for a total of 54 homes. Under the revised proposals the number will be reduced to 47.

A planning officer’s report explained that the development is being built in phases. Phase one consists of 16 market homes, while phase two includes 19 affordable properties.

The application concerned the final stage of the project, known as phase three.

Under the original consent, phase three would have delivered 19 one- and two-bedroom apartments located in the centre of the site. However, the revised plans replace those flats with a mix of houses.

The new layout will include two three-bedroom detached houses, three two-bedroom detached bungalows, four two-bedroom terraced townhouses and three three-bedroom terraced townhouses.

This change reduces the number of homes in phase three from 19 apartments to 12 houses.

Although the number of affordable homes across the development will remain unchanged, the reduction in market housing increases the proportion of affordable properties on the site from 35.1 per cent to 40.4 per cent.

The applicants told planners that demand for the previously approved apartments had been limited. They said there was already a considerable supply of such properties in the lower part of Saundersfoot, while demand locally appeared stronger for homes suited to young families and for older residents wishing to downsize into smaller bungalows.

The report added that without the changes the final phase of the development could remain unbuilt, leaving future residents living on a partially completed site.

Committee members agreed to grant delegated approval to planning officers, subject to the completion of legal agreements covering planning obligations.

These include provisions to secure the affordable housing in perpetuity, along with financial contributions towards library services, recreational open space and sustainable transport.

 

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Local Government

Appeal after Tenby harbour RNLI building takeaway refused

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AN APPEAL has been lodged against the refusal of plans for a takeaway food kiosk at a former lifeboat store in Tenby’s seaside harbour, despite planning officers recommending the scheme for approval.

Last March, members of the Pembrokeshire Coast National Park Authority development management committee rejected proposals to site a takeaway food kiosk at the former RNLI lifeboat store at Penniless Cove, Tenby Harbour.

The application, submitted by Ruby Goodrick, sought permission to convert the old store into a takeaway cold food outlet operating seven days a week from 10:00am to 10:00pm.

The scheme came before councillors rather than being determined under delegated powers after Tenby Town Council objected to the proposal.

Despite the objection, planning officers recommended the scheme for approval, even though it represented a departure from the adopted development plan.

An officer report said: “Whilst it is acknowledged that the proposed use would introduce a retail element to this area of the harbour, on balance officers consider that no significant harm would be caused to the character of Tenby Harbour as a result of this development.

“The use proposed occupies a relatively small floor area and would not be a destination in and of itself. Rather, it would rely on the existing footfall within the harbour.”

Speaking at the meeting in March (2025), Alistair McKay, representing Tenby Sailing Club, warned the proposal could create potential conflicts with other harbour users.

The applicant told councillors she was “more than happy” to adjust the proposed opening hours. Ms Goodrick said the business would build on the success of her mother’s former sandwich shop in the town, Truly Scrumptious.

The proposed outlet, called Truly@The Harbour, would “contribute positively to the local economy,” she said.

However, committee members raised concerns including congestion in the harbour area and the handling of waste.

Members eventually voted by 12 votes to three to refuse the application.

The applicant has now lodged an appeal with Planning and Environment Decisions Wales (PEDW).

In a statement supporting the appeal, Ms Goodrick said: “The proposal is modest in scale, does not harm the retail hierarchy, is in close proximity to the town centre, and has received no objections from the majority of the statutory consultees.”

The appeal statement adds that the refusal was based on the kiosk being outside the defined town centre boundary.

However, it argues that the building is located only around 25 metres outside the retail centre boundary and would otherwise represent a use considered acceptable within the town centre.

 

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Community

Town hall takeover plan questioned as cost figures conflict

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CONSULTATION DRAWS JUST 25 RESIDENTS AS RUNNING COST ESTIMATES VARY BY TENS OF THOUSANDS

THE PROPOSED transfer of Fishguard Town Hall to the town council has come under scrutiny after documents revealed conflicting estimates of the building’s running costs.

Freedom of Information responses and council documents suggest the historic building could cost tens of thousands of pounds a year to operate, raising questions about whether Fishguard and Goodwick Town Council can afford to take on responsibility for it.

Budget links tax rise to town hall plan

A budget report prepared by Fishguard and Goodwick Town Council shows the authority planning £166,336 in spending for the 2025–26 financial year, an increase on the previous year.

Within the administration section of the proposed budget, the council confirms that £20,000 has been allocated towards the proposed Community Asset Transfer of Fishguard Town Hall from Pembrokeshire County Council.

The document also links a proposed 16 per cent increase in the council’s precept directly to the takeover proposal.

After two years with no increase due to the cost-of-living crisis, the report states the rise is “directly related to the proposed CAT of Fishguard Town Hall.”

The council plans to request a £147,070 precept for the coming year.

Dispute over running costs

However, debate over the plan has intensified after different figures emerged for the building’s running costs.

Pembrokeshire County Council has said the average annual cost of utilities — including gas, electricity, water and sewage — for the building over the past three years was between £25,000 and £30,000.

But other figures circulating locally suggest the costs may be far higher.

One estimate cited by residents claims energy bills alone could be around £47,000 a year.

Separate operational figures released through a county council Freedom of Information request indicate that when staffing, maintenance, utilities and business rates are included, the total cost of running the building could exceed £70,000 annually.

Consultation numbers raise questions

Consultation figures released by the Town Council also show relatively modest public engagement with the proposal.

According to the council, 25 people attended the public consultation meeting held at the Town Hall.

A further 93 paper survey responses and 17 online responses were submitted through the council’s consultation process.

The council has not yet published the draft business plan or energy survey relating to the building, stating the documents are still under review.

Transfer still undecided

The potential Community Asset Transfer of Fishguard Town Hall from Pembrokeshire County Council to the town council has been under discussion since 2024, but the arrangement has not yet been formally agreed by either authority.

If the transfer goes ahead, responsibility for operating and maintaining the building would pass from the county council to Fishguard and Goodwick Town Council.

Supporters of the proposal say it would give the community greater control over the future of the historic building.

However, critics argue the long-term costs could place significant pressure on the town council’s finances.

 

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