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Local Government

Another leak from Neyland: Clerk’s own job description contradicts email claims

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Official document shows project management and event delivery are part of the Clerk’s role

ANOTHER internal document has been leaked from Neyland Town Council, this time appearing to contradict claims made by the Clerk in her now-infamous email to councillors about being overworked and expected to lead community projects.

Neyland town clerk: Libby Matthews

The Herald has obtained the official job description and employee specification for the role of Town Clerk and Responsible Finance Officer, dated July 2023. The document, approved by the council last year, clearly states that the Clerk is required “to oversee the implementation of all events (including civic events, town twinning and community-engagement initiatives) approved by the Town Council” and “to manage projects ensuring adherence to project plans, budgets and deliverables.”

These clauses appear to contradict the Clerk’s statement to councillors on 30 September that it was “an impossible standard” for her to be expected to lead projects and that councillors should instead take responsibility for delivering them.

Hours increased to run more projects

A source with direct knowledge of the council’s employment arrangements told The Herald that the Clerk’s contracted hours were increased from 20 to 30 per week in 2023, “specifically to give more time for organising events and managing council projects.”

The same source said the email circulated to councillors last week, in which the Clerk accused members of failing to contribute ideas, “appears inconsistent with the duties she is paid to perform.”

The Herald has verified that the clauses appear in the official job description, which also makes the Clerk accountable for ensuring all council decisions are effectively implemented.

Further controversy after public outburst

The latest leak comes just days after Town Clerk Libby Matthews publicly attacked The Pembrokeshire Herald on social media, accusing the newspaper of having a “personal agenda” and mocking the editor with laughing emojis.

In a comment posted under the Herald’s Facebook report about her leaked email, Ms Matthews wrote: “Tom, guess I hurt your feelings by calling you out. The public and residents know you, and they know me… nice try at causing further tensions and trying to shift blame over to me now for everything. It won’t work… Bore off and find another victim to try and cause trouble for.”

The Herald replied publicly, stating that the article was based entirely on Ms Matthews’ own correspondence to councillors and that “publicly attacking journalists for accurate reporting does not reflect the standards expected of a Town Clerk.”

The exchange drew widespread reaction, with several residents criticising the Clerk’s tone and questioning whether such behaviour was appropriate for a senior local-government officer.

Under the Local Government Act 1972, a town-council clerk acts as the Proper Officer and is expected to remain professional, impartial and politically neutral at all times.

Pattern of dysfunction

This is the latest in a string of damaging disclosures from within Neyland Town Council. Earlier this year The Herald reported that a councillor under investigation for alleged bullying and harassment of the Clerk resigned before the Ombudsman could complete its inquiry.

Two further councillors, Brian Rothero and David Devauden, are currently facing hearings before the Adjudication Panel for Wales over alleged breaches of the members’ Code of Conduct.

Residents have expressed frustration that the authority appears more preoccupied with internal disputes than with improving the town.

Questions over governance

The newly leaked job document adds another layer of confusion to the council’s internal dispute. In her email, the Clerk wrote that councillors “must agree on a member or working group” to lead projects and warned that she could not manage them all herself.

However, the council’s own approved job description assigns the Clerk specific responsibility for implementing and managing those same projects. The contradiction raises questions about how roles are being interpreted and whether the council has clear internal oversight of its officer’s performance.

Community reaction

Several Neyland residents have commented online following the latest revelations. One wrote: “It’s becoming embarrassing for the town. Every week there’s another leak. Maybe time they all started focusing on the community instead of arguing.”

Another said: “This is proof the Herald was right to report on what’s really going on — people deserve to know the truth.”

What happens next

The council is due to meet later today (Monday, Oct 6), where the 12-month plan and member responsibilities will again be discussed. It remains unclear whether the leaked job description will be addressed or whether disciplinary or procedural action will be taken in response to the Clerk’s public comments.

The Herald has contacted Neyland Town Council regarding the latest claims and awaits a response.

Farming

‘Poor decision’ New Creamston housing condition overturned

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A “POOR DECISION” agricultural worker-only imposed nearly 40 years ago has been removed from a Pembrokeshire property by county planners.

In an application recommended to be approved at the December meeting of Pembrokeshire County council’s planning committee, Tim and Cathy Arthur sought permission for the removal of an agricultural worker-only condition at New Creamson, Creamston Road, near Haverfordwest.

An officer report for members said the agricultural condition was imposed when the dwelling was built in 1988/89, with a later certificate of lawful development granted this year after it was proven the site had been occupied for more than 10 years on breach of that condition.

An application for a certificate of lawfulness allows an applicant to stay at a development if they can provide proof of occupancy over a prolonged period.

Speaking at the meeting, agent Andrew Vaughan-Harries of Hayston Developments & Planning Ltd told members the original agriculture-only condition was a poor decision by planners back nearly four decades ago.

“When this application was made in 1988-89 we go back to the Preseli District Council – I was still in school – it was only a 50-acre farm, it should never have been approved as it shouldn’t have been viable.

“The current applicants have owned it for the last 20 years; they’ve tried to grow apples but couldn’t make a go of it and then went in to holiday lets. We can’t enforce redundant conditions from bad decisions made years ago.”

Approval was moved by Cllr Brian Hall and unanimously supported by committee members.

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Local Government

Sewage leak at Pembroke Commons prompts urgent clean-up works

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Council pollution officers say they have no enforcement powers over Welsh Water infrastructure

SEWAGE contamination on the Commons in Pembroke has prompted an urgent response from pollution officers, after a leak was reported by a member of the public on Tuesday.

Pembrokeshire County Council’s Pollution Control Team confirmed they were alerted yesterday afternoon to sewage surrounding a manhole cover on the site. The Herald understands that officers immediately notified Welsh Water (DCWW) network technicians to investigate the incident “as a matter of urgency”.

County councillor Jonathan Grimes, who represents Pembroke St Mary South and Monkton, said the authority had been clear that it holds no enforcement powers over Welsh Water assets.

“Whilst we work constructively with Welsh Water, we have no authority to intervene on their apparatus or to carry out enforcement action against them for such pollution incidents,” the Pollution Control Team said in a statement shared with the councillor.

Urgent works underway

Council officers visited the site on Wednesday morning alongside contractors and Welsh Water technicians to assess clean-up options. According to the team, works will include cleaning the contaminated ground in and around the manhole cover and fencing off the affected area “until safe”.

Cllr Grimes said officers would return to the scene on Thursday to check on progress and ensure the area is properly secured.

Residents who notice any further issues have been urged to contact the Pollution Control Team directly.

Further updates are expected later this week.

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Local Government

Pembrokeshire Council faces backlash over £3.5m housing ‘buying spree’

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Critics say policy inflates numbers while new-build programme stalls

PEMBROKESHIRE COUNTY COUNCIL is under growing pressure over its multi-million-pound programme of buying back former council houses, with critics warning that the strategy gives the illusion of progress while long-promised new-builds remain stuck on the drawing board.

The latest criticism comes from Milford Haven councillor Mike Stoddart, who has accused the authority of “standing still” by funnelling Housing Revenue Account (HRA) cash into purchasing properties that were once part of the council’s own stock.

Stoddart said the council’s approach “doesn’t increase the housing stock – it merely moves people from the private sector into the public sector”.

He added: “It would be much better if the money was spent on building anew.”

A temporary fix that became permanent

The buy-back scheme began in 2017 when the council adopted a new inflation-linked rent regime that delivered sizeable HRA surpluses. At the time, officers described buying ex-council homes on the open market as a “stop-gap” measure until the new-build programme ramped up.

But that programme has repeatedly faltered. Major schemes in Johnston and Tiers Cross have been hit by cost overruns of around 66%. In Milford Haven, new flats on Charles Street are costing close to £300,000 each for a one- or two-bed unit, before adding land costs, architects’ fees and planning expenses.

Unhappy with the council’s home-buying spree: Cllr Mike Stoddart

Stoddart said the pattern amounted to a “disaster”, arguing that buying existing homes had become the authority’s default option. “It gives the impression of making progress while actually standing still,” he said.

Brownfield sites left idle

In Stoddart’s own ward, three former school sites have stood empty since 2018. Their redevelopment is not expected to begin until 2027 or 2028. Meanwhile, the council’s purchasing programme has accelerated.

A Cabinet report for late 2025 shows more than £3.5 million spent on acquisitions in just the first half of the year.

The most striking deal was a bulk purchase of five homes in Harcourt Close, Hook, for £1.851 million — almost £400,000 each. Stoddart said the developer would think “all his birthdays have come at once”, with the council avoiding estate agents’ fees, reducing legal costs and allowing the seller to immediately stop paying interest to the bank.

Thirteen high-value purchases

All properties were bought for over £100,000 and moved into the council’s HRA stock:

AddressLocationPriceCompletion
32 Southdown ClosePembroke£115,00029/07/2025
8 HyfrydleLetterston£115,00001/08/2025
6 Precelly PlaceMilford Haven£120,00022/09/2025
50 Heywood CourtTenby£125,00002/10/2025
33 Croft AvenueHakin, Milford Haven£130,00020/10/2025
7 HyfrydleLetterston£135,00005/09/2025
18 St Clements ParkFreystrop£140,00014/07/2025
55 College ParkNeyland£140,00028/10/2025
26 Baring Gould WayHaverfordwest£146,00015/08/2025
25 Station RoadLetterston£170,00010/10/2025
16 Woodlands CrescentMilford Haven£283,00031/10/2025
26 & 27 Harcourt CloseHook£744,00022/10/2025
23, 24 & 25 Harcourt CloseHook£1,107,00030/07/2025

All purchases were made from HRA reserves with no borrowing, a point the council highlights as prudent financial management.

Fears over market distortion

Stoddart also warned that the authority’s deep pockets may be pricing out young families by outbidding first-time buyers for entry-level homes. “If classical economic theory is to be believed, it’s forcing up the price,” he said.

House prices in Pembrokeshire have risen around 15% in the past year, according to recent ONS data. Local estate agents, speaking anonymously, told this newspaper that council intervention “definitely nudges prices upward” in hotspots like Hook, Neyland and Milford Haven.

Council defends strategy

A council spokesperson said the approach was necessary to deliver homes “immediately” amid chronic shortages.

“Acquiring existing properties allows us to respond quickly to housing need,” they said. “New-builds remain a priority, but delays in planning, construction and funding mean we must use all available tools to meet demand. All purchases represent value for money and are compliant with our HRA strategy.”

Housing charity Shelter Cymru took a different view, arguing that “recycling stock is not a substitute for expansion”. The charity says Pembrokeshire needs around 500 new affordable homes a year to meet demand.

‘Residents deserve homes, not headaches’

Social housing waiting lists in Pembrokeshire now exceed 2,000 applicants. With another Cabinet briefing due later this month, Stoddart says he will push for a fundamental rethink.

“It’s time to stop standing still,” he told this newspaper. “Our residents deserve homes, not headaches.”

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