County Hall

MEMBERS of the Corporate Governance Committee felt that two notices of motion were being ‘kicked into the long grass’ on Monday.

Cllrs Viv and Mike Stoddart both saw their motions sent to the Constitutional Issues Working Group, a group which has not met since April 2014.

The working group was the subject of much debate and Council Leader Jamie Adams stated that he was happy to commit to the group meeting by the end of February but other councillors were not convinced.

Cllr Mike Stoddart proposed that a person putting forward a Notice of Motion, if he/she wishes, could propose that it be debated on the day and the council would vote on the matter.

Cllr Michael Williams said: “I find the recommendation a bit strange because in the leaders’ meeting last week there was a general acceptance that the Constitutional Issues Working Group was at best in a state of complete torpor. When did it last meet? This is certainly a boot into the long grass”.

Acting Head of Paid Service Ian Westley added: “This particular issue was raised by myself because whilst I understand there are issues about how often this group has met and how affective it might have been, the issue that was raised at that meeting was in fact that it is still in place and we should bring it back on track and use it for its intended purpose. This is nothing to do with kicking things into long grass”.

Cllr Kilmister added: “We already have a constitution which says how a notice of motion should be dealt with and that should be that it goes to this committee for a decision and then it goes on to council. This committee is being used in the wrong way. We need to put it back to council and stop referring these things. We shouldn’t be extending this process. We need to determine this and if it goes to the working group it will be lost for months to come. They haven’t once looked at the notices of motion and it is a complete farce!”

Cllr Jacob Williams said: “These issues do not need to go off to a Constitutional Issues Working Group, which is, in my opinion, kicking it into the long grass and I would also disagree that this committee should be able to kick it there without it going back to council”.

Cllr Viv Stoddart proposed that non-executive members should be allowed to ask questions or comment on an agenda item at an executive meeting.

She said: “My motion seeks to close the gap at Pembrokeshire County Council. A non-executive member can send representations to the Cabinet member who may inform the Cabinet of the issues brought to his or her attention. The key word there is ‘may’. Non-executive members should not have their representations subject to the whim of the Cabinet member. This discretion affords the Cabinet member an opportunity to abuse their positions of power.

“If we go back to autumn 2013, when the proposed merger of schools in my ward was on the agenda for the November Cabinet meeting, I emailed my contribution to all members; did the cabinet member raise my email? There wasn’t a word from the cabinet member.

“There is no equality of arms between the non-executive member and the cabinet member. The Cabinet member, during the debate, can make the case for his ward. This gives them an unfair advantage over the non-executive members.

“When it comes to scrutiny, in September, the leader accepted that Cabinet members needed to be more inclusive in the way they dealt with members.

“If this is accepted it will be seen by the public as being more open and transparent”.

Council Leader Jamie Adams said: “We need to recognise that the process of undertaking a complete review of the constitution is the way forward to provide a firm footing for the council to operate.

“The opportunity is with us to shape how we operate in the future; we’ve got an opportunity in our grasp within three months we could have that on the table. I would suggest our efforts be concentrated on that rather than adopting well-meaning aspects of change when we can have a fundamental review”.

Cllr Jacob Williams said: “I completely support the proposal and it is interesting as the leader says it’s got merit so I can’t see why he would be keen to kick it into the long grass. We’ve got to grab the bull by the horns and get on with it”.

Cllr Kilmister stated that Cabinet should be more accessible and that it was time for councillors to speak for themselves.

Ian Westley added: “I share your frustrations. As officers we are being told of the need to redraft elements of the constitution, it’s in all of our interests to do. You’ve heard the leader commit to calling a meeting of the Constitutional Issues Working Group before the end of this month and his commitment to attempt to get the constitution redrafted by the annual council which is not four months away”.

Speaking earlier in the meeting, he stated that he saw the recommendations for the two agenda items as a positive way of moving forward.

Council Leader Jamie Adams added: “It has proved difficult and we’ve probably got bogged down which is why we agreed a set of principles to guide the council forward. If we’re chipping away at the current constitution I don’t believe we would be doing ourselves much of a service and I gave the commitment at the leaders meeting and I am happy to do it again here that I see a real opportunity to get a new working constitution to council by the AGM this year. I’d like to think that is a far better way forward”.