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WAO seeks procurement improvement

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Highlights risks of defective procurement: Huw Vaughan Thomas

IN 2015-16, public bodies in Wales spent around £6 billion through procurement on a range of goods, services and works but need to improve their performance to ensure value for money.

That’s the message of wide-ranging report from the Wales Audit Office (WAO), which suggests that the existing procurement process provides no more than mixed results.

In a changing landscape, public bodies face challenges in balancing potentially competing procurement priorities, responding to new policy, legislation and technology, and in the recruitment and retention of key personnel.

The Welsh Government’s 2015 policy statement sets out the overriding principles for public procurement, in the context of relevant EU and UK procurement legislation.

However, the WAO report has found that national governance arrangements could be strengthened, with the national procurement board currently having limited effectiveness.

Of the £6 billion spent through procurement in 2015-16, £880 million was through collaborative procurement managed by the three main Wales-based consortia and public buying organisations. While these organisations are reporting financial savings and other benefits, public bodies have mixed views on their effectiveness.

The report also highlights clear scope for improvement in procurement arrangements at a local level. Public bodies have experienced several notable procurement failures and our audit work continues to identify examples of other weaknesses.

New legislation – including the Well-being of Future Generations (Wales) Act 2015 – presents new challenges and despite some investment by the Welsh Government, public bodies continue to have problems in recruiting and retaining qualified procurement personnel.

Developments in technology present opportunities to make procurement processes more efficient but are not yet being used consistently.

The report makes eight recommendations on issues including:

  • Membership of the national Procurement Board – the Welsh Government plans to merge this board with the National Procurement Service board.
  • Regular review by public bodies of their procurement strategies and polices to ensure that these stay up to date with the changing landscape.
  • The scope of any future Procurement Fitness Checks – the Welsh Government has been planning to roll out a new programme of checks.
  • For the Welsh Government to explore the impact of differential pay for procurement staff across different sectors and any potential solutions.

Auditor General, Huw Vaughan Thomas, said: “Procurement is one of the key ways in which public bodies need to be able to demonstrate that they are securing value for money. Our findings are clear: while public bodies face a range of challenges in a changing procurement landscape, they can do more to strengthen their procurement arrangements and recent examples highlight the financial and reputational risks of getting procurement wrong.”

The Chair of the National Assembly’s Public Accounts Committee, Nick Ramsay AM, said: “The Committee has been concerned by recent examples of poor procurement practice and this report emphasises the significant amount of money spent each year by public bodies through their procurement activity.

“There are clearly opportunities to ensure better value for money, not just by avoiding obviously poor practice but also by maximising wider benefits from contracts where possible.

“Public bodies need to ensure that they have access to the commercial skills necessary to manage potentially complex procurement activity and it is concerning that, despite some investment by the Welsh Government, public bodies are still facing difficulties recruiting and retaining the skills they need.

“The Committee will be considering the findings in this report and in the separate report that the Auditor General is preparing about the National Procurement Service over the coming weeks.”

Community

Fishguard natural burial site plans refused by planners

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A CALL to extend a Pembrokeshire cemetery to provide a space for eco-friendly natural burials has been refused by county planners.

A natural burial is an eco-friendly alternative to traditional burial, burying a body in the ground without a coffin or headstone.

In an application to Pembrokeshire County Council, the Trustees of Tabernacle Chapel sought permission for a change of use of agricultural land to extend the existing Tabernacle Cemetery, Fishguard to include a natural burial site.

A supporting statement, through agent Gethin Beynon, said the land has been in the cemetery ownership since 1945, adding: “Based on the development forming a similar use to the adjacent cemetery and being in the same ownership as the Trustees of Tabernacle Chapel, the proposal would be classed as an extension to an existing community facility.

“As the development is not proposing any engineering or physical features with the natural habitat being retained, it is considered the change of use of the land would be in keeping in an area where other cemeteries exist to the north, east and west of the application site.”

It added: “With regard to the operation of the burial ground, when a burial takes place, a plot is allocated, and the turf cut and set aside. The topsoil and subsoil are then heaped alongside the grave. The graves would be dug to the appropriate depth to earth over the coffin to protect it whilst allowing the body to recycle in the active/living layer of the soil.

“After a burial, soil is returned in compacted layers around and on top of the coffin, with topsoil and turf on top. Grave locations are plotted and recorded on plan. It is intended that such administration and management duties of the site would be undertaken by the applicants.

“Due to the development not resulting in marked graves and there being no maintenance requirements from mourners, visits and any associated vehicle movements would be of a low intensity and infrequent.”

The application was supported by Fishguard and Goodwick Town Council, subject to satisfactory outcomes of an archaeological survey in relation to nearby Castell Mwrtach, an Iron Age defended enclosure and possible associated earthworks, along with discussions with the south Wales Trunk Road Agency.

An officer report, recommending refusal, said Natural Resources Wales (NRW) had raised concerns “that cemeteries have the potential to cause pollution to controlled waters, with the level of risk dependent on many factors and to fully assess potential impact of each site an initial Tier 1 assessment which shall define potential pathways and receptors in proximity of the site,” adding: “No such risk assessment has been submitted in support of this application resulting in a development that does not adequately confirm the level of risk to controlled waters the development poses.”

Archaeological advisors Heneb has said a geophysics survey of the site is needed to determine any effect on adjacent to Castell Mwrtach.

“As a geophysics survey has not been submitted in support of the application, it cannot be demonstrated that the development would have an acceptable impact on the historic environment in conflict [with policy].”

The scheme was refused by planning officers on the grounds of the concerns raised.

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News

Renovation of historic Tenby hotel given the green light

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WORKS to a prominent listed Pembrokeshire hotel have been given the go-ahead by national park planners.

In an application to Pembrokeshire Coast National Park, Simon Fry, through agent Asbri Planning, sought listed building consent for works to the Grade-II-listed 1-2 Royal Lion Hotel, High Street, Tenby, said to be one of the oldest hotels in the town.

The works included replacement windows, replace window with original door opening, works to existing parapet, blocking up of windows, render front elevation, blocking up of existing windows, retain existing signage, remove and rebuild existing chimney stack and other minor ancillary works.

The proposals were supported by Tenby Civic Society: “We welcome the scheme, being done very much in character with the original and will complete a very welcome refurb enhancing this prominent point in the town”

It had requested some “minor corrections,” including “retaining the ‘stage door’ stained glass window on the rear door onto Upper Frog Street”.

Tenby Town Council also supported the scheme, saying it was “a much-desired enhancement of a Grade-II-listed building within the Conservation Area”.

A supporting statement for the application said: “In terms of the replacements and overall works these would be of sympathetic materials appropriate to its setting, ensuring the existing character of the building is preserved. The intention is to replace on a like-for-like basis where possible, although the new replacements will be double glazed.”

It added: “The works are necessitated following the previous structural survey undertaken on the two ground floor bays which revealed they are in poor condition and are in need of reinstatement as soon as possible in the interests of the integrity of the listed building and for public safety.

“The replacement of the other bay structures and windows on the front and northern side elevations were also necessitated given their deterioration over time which has led to an adverse visual impact on the listed building and surrounding area.

“Given the previous state of the bays and windows, the works that have been recently undertaken are a significant betterment to the existing situation, and the works the subject of this application would further enhance the quality of the listed building, avoiding further dilapidation.”

Last year, an Urgent Works Notice was served for works on the hotel by Pembrokeshire Coast National Park Authority, with an application for those works later granted.

The latest application added: “The building in question is of great significance to the town of Tenby and its Conservation Area. It stands as one of the oldest hotels in Tenby and as identified above, holds great historic and heritage merit.”

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News

Herons Reef Residential Home redevelopment approved

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A CALL to change a Pembrokeshire estuarial beauty spot village care home to a residential property has been approved by the national park.

In an application to Pembrokeshire Coast National Park, Leicestershire-based Mr c Cunningham sought permission for a change of use of Herons Reef Residential Home, Llangwm Ferry, Guildford Row, Llangwm, near Haverfordwest.

Previous applications have been made at the site for a change of use, with a 2019 scheme refused, and a 2018 scheme withdrawn.

Other applications for a single storey cabin-style building with decking area and an extension were also refused in 2011 and 2009 respectively.

An officer report, recommending approval of the current application, said: “No external changes are proposed to the building; however, it should be noted that stone cladding has been applied to the front elevation of the property within the last four years.

“Permission would have been required for this since, at the time of writing, the property is still within use class C2 [residential home] for which no permitted development rights exist. This will be dealt with separately to the current submission.

“There are no over-riding concerns in relation to the proposed change of use in relation to visual or residential amenity, and there are no concerns in relation to the parking arrangements, access or local Highway Network.

“The proposed green infrastructure and biodiversity enhancements are deemed to be acceptable as it is proposed to plant six new trees within the rear garden area, and this is deemed to be proportionate to the proposed development, since no losses are to occur to facilitate development.

“Overall, the proposal is considered to be acceptable, and a recommendation to grant permission, subject to conditions, is made.”

The application, which includes a Section 106 legal agreement for the payment of a contribution towards affordable housing, was conditionally approved by park planners.

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