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Politics

Welsh councils fail audit requirements

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Maenclochog: A small council had big problems

JUST two-thirds of Wales’ town and community councils met the statutory deadline for publishing their audited accounts
The timescales for councils to publish their accounts are set out by law, and yet only 486 of Wales’ Town and Community councils (66%) met this deadline in 2019.
There are 735 community and town councils in Wales. As a tier of local government, they are elected bodies, with discretionary powers and rights laid down by Parliament to represent their communities and provide services for them.
As at 30 November 2019, while a further 51 audits had been completed, 38 community councils still had not submitted accounts for audit. The number of qualified audits is still too high at 218 councils. This is according to a report issued today by the Auditor General for Wales.
The audit arrangements for community councils are designed to provide residents with a reasonable level of comfort that public money is being handled effectively. With councils handling more public money than ever, it’s increasingly important that councils follow the process set out in law.
However, the Auditor-General’s report shows that the number of councils failing to submit their accounts on time has risen compared to last year.
The failures have led to 218 qualified audit opinions to date, which means 218 councils either failed to comply with their statutory requirements or misstated information in their annual return. While this is less than last year, this number may rise once work on the remaining councils has been completed.
There are circumstances in which issues are of such significance that the Auditor General brings these to the attention of the public. During 2019, twelve such reports were issued in the public interest due to significant failures in the management of public funds by local councils.
MAENCLOCHOG A CASE IN POINT
One of the reports issued in 2019 concerned Maenclochog Community Council, where the Wales Audit Office identified a worrying series of governance failures for the financial years 2015-16 and 2016-17.
Maenclochog’s Community Council, with an annual precept of £4,000, is one of the smallest Community Councils in Wales. However, in spite of its small budget, councillors – who are ultimately responsible for ensuring public money is fully accounted for – failed to check proper accounting records had been maintained. The absence of bank statements reconciled to items of expenditure meant that the Wales Audit Office couldn’t provide an opinion on whether or not the annual accounts properly present the Council’s receipts and payments.
As a result, the WAO qualified the Council’s accounts for both 2015-16 and 2016-17.
The Auditor also mad a swingeing criticism of councillors for failure to ensure compliance with basic governance requirements. The Maenclochog report discloses that in the two financial years covered by the report, councillors had signed off on statements that they had fulfilled their statutory duties when they had done no such thing.
While the then clerk’s tardiness was a significant factor in the Council’s failure to comply with its statutory responsibilities, the Auditor points out council members sitting at the time bear responsibility for the Council’s failure to file accounts on time, or at all, until the WAO intervened in January 2018.
Since that time, a new clerk has been appointed to the Council, while the failures took place in a period which bridged the 2017 community council elections.
The report found no evidence that the Council took any steps concerning the overdue accounts. The Council’s minutes do not record any concerns related to the delayed submission of the 2015-16 or 2016-17 accounts.
The Auditor concluded, therefore, individual councillors did not understand their responsibilities about the accounts.
There was also no evidence the Council had prepared a budget either for 2015-16 or 2016-17, as required by law.
AREAS FOR IMPROVEMENT
Auditor General, Adrian Crompton said: “Local councils are expected to play an increasingly important role in the delivery of public services and local communities. While I am delighted to see the positive response from some councils to our recommendations from last year,
“I am disappointed that some councils still receive qualified opinions for multiple reasons. I recommend that all councils consider the issues raised in this report and reflect on whether any of the issues may apply to them.”

Community

Pembrokeshire town 4G phone mast plans withdrawn

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PLANS for a replacement 20-metre-high 4G phone mast tower in north Pembrokeshire, which the local town council says would have “an unacceptable adverse impact” on the national park’s beauty have been withdrawn.

In an application before Pembrokeshire Coast National Park, Cellnex, through agent Telent, sought permission to replace an existing 10m high mast with a new 20m 4G tower with three Vodafone antennae and nine mast head amplifiers, and associated works, on land at Dwr-y-Felin Farm, Fford Bedd Morris, Newport.

The application for a 4G mobile base station for the mobile network operator(s) (MNOs) Vodafone Ltd in conjunction with Cornerstone. The application site is owned / operated by Cellnex UK, a radio site infrastructure provider.

A supporting statement accompanying the application said: “The proposed antenna height of 20m is essential to provide new 4G coverage and replacement 2G and 3G service provision to the surrounding area. 4G radio signals are more sensitive to physical obstructions than older technologies.

“This is because the higher the frequency band the greater the reduction in signal strength, increasing the likelihood of dropped calls and reduced data rates for internet browsing,” adding: “Generally, the higher the signal frequency the more it will be impacted by clutter. It is for this reason that there is the height of 20m is required.”

It went on to say it “should be noted that a radio base station within this location has already been considered acceptable and has become an established feature within the area and the proposed upgrade albeit different in design to support the latest equipment will not be of substantial or detrimental harm to the national park, conservation area or heritage assets”.

Newport Town Council had objected to the application, saying: “The proposed development (if approved in its current form) will have an unacceptable adverse impact on the qualities and special landscape and seascape character of the National Park and also on the special qualities of natural beauty and tranquillity.”

The application has now been withdrawn.

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Charity

Flats for veterans to be built at VC Gallery, Pembroke Dock

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A CALL to build flats for armed forces veterans on a former Pembrokeshire school yard/playing field next to veterans’ charity the VC Gallery has been approved by county planners.

In an application before Pembrokeshire County Council, veterans’ charity The VC Gallery sought permission for eight flats in two blocks of two-storey buildings, including wheelchair accessible flats, for Armed Forces veterans on land to the east of the former St Marys Catholic School site, Britannia Road, Pembroke Dock.

The former school, which closed in 2019, is currently used as the VC Gallery, itself an expansion of veterans’ charity the VC Gallery’s home in Haverfordwest, set up by Barry John MBE.

Documentation, through agent Pembroke Design Limited included a supporting statement by Barry John MBE, which it says “explains the issues that veterans face after leaving the services, the need for dedicated housing provision, the support that VC Gallery’s staff and volunteers provide and the gaps in current provision which the proposed development will help address”.

It added: “Although the development will provide and encourage independent living for its tenants, essential physical and mental support will be provided by the staff and volunteers in the VC Gallery as required, in accordance with individual veterans’ needs. Many will need a high level of support and the close proximity of the flats to the facilities and people on hand in the adjacent VC Gallery is therefore critical to the proposal’s purpose.”

Mr John’s statement said: “We want to create a unique offer to Armed Forces veterans in Pembrokeshire by offering up not just quality accommodation in a gated and safe environment but to also have a bespoke peer mentoring service.”

He added: “Working alongside our stakeholders The Armed Forces Covenant Fund Trust and the OVA (Office of Veterans Affairs) we have secured a grant to draw up plans and to look at how the secured land at the VC Gallery Pembroke Dock can be turned into a bespoke housing solution for Armed Forces Veterans.

“We have Service level agreements with the local authority for specifically supporting tenancy in veterans which will also extend to giving vital counselling services. Our work with the health board and provision for peer mentorship also gives us great grounding for effective help on a practical level for the veterans’ village but we will need a more designated package around the housing we provide to include both mental health and also maintenance (something we don’t have at present).”

His statement finished: “We think the need is great, we have the land, we have the skills for care and the ambition to help. It would be a project above all social housing enterprises, and we want to make a go of it.”

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Politics

Call to stop councillors being employed by MPs and MSs

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A CALL to stop senior Pembrokeshire county councillors being employed by MPs or Senedd members is to come under greater scrutiny at a special council committee.

In a Notice of Motion submitted to the December meeting of Pembrokeshire County Council, Independent Group leader Cllr Huw Murphy said: “While it is acceptable for Cabinet members to hold other employments, no serving county councillor should hold a Cabinet position within Pembrokeshire County Council (PCC) while simultaneously being employed by a sitting Member of Parliament (MP) or Member of the Senedd (MS).

“Cabinet members hold executive responsibilities, and such dual roles risk potential conflicts of interest, particularly if Cabinet decisions conflict with the policies of their employer, often a political party. This concern is heightened in a council where most members are Independents.”

Cllr Murphy’s notice of motion was heard at the December meeting of Pembrokeshire County Council where it was agreed the matter be referred to a future constitutional review committee.

In the registration of interests for the eight members of Leader Cllr Jon Harvey’s Cabinet, only Cllr Joshua Beynon, deputy leader of the Labour Group and Cabinet Member for Corporate Finance and Efficiencies, lists a politician as an employer, in his case newly-elected Mid and South Pembrokeshire MP Henry Tufnell.

Responding to the notice of motion, Cllr Beynon has previously said: “This motion, which appears to target my unique position as a Cabinet Member for Finance and part-time parliamentary employee, raises serious questions about its fairness, legality, and intent.

“At its core, this is a politically motivated motion that seeks to undermine the principles of fairness and freedom. It attempts to dictate lawful employment choices of councillors, disregarding the importance of balancing public service with individual rights. Such an approach risks creating a chilling effect, discouraging capable individuals from serving in public office in the future.”

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