Politics
Welsh councils fail audit requirements
JUST two-thirds of Wales’ town and community councils met the statutory deadline for publishing their audited accounts
The timescales for councils to publish their accounts are set out by law, and yet only 486 of Wales’ Town and Community councils (66%) met this deadline in 2019.
There are 735 community and town councils in Wales. As a tier of local government, they are elected bodies, with discretionary powers and rights laid down by Parliament to represent their communities and provide services for them.
As at 30 November 2019, while a further 51 audits had been completed, 38 community councils still had not submitted accounts for audit. The number of qualified audits is still too high at 218 councils. This is according to a report issued today by the Auditor General for Wales.
The audit arrangements for community councils are designed to provide residents with a reasonable level of comfort that public money is being handled effectively. With councils handling more public money than ever, it’s increasingly important that councils follow the process set out in law.
However, the Auditor-General’s report shows that the number of councils failing to submit their accounts on time has risen compared to last year.
The failures have led to 218 qualified audit opinions to date, which means 218 councils either failed to comply with their statutory requirements or misstated information in their annual return. While this is less than last year, this number may rise once work on the remaining councils has been completed.
There are circumstances in which issues are of such significance that the Auditor General brings these to the attention of the public. During 2019, twelve such reports were issued in the public interest due to significant failures in the management of public funds by local councils.
MAENCLOCHOG A CASE IN POINT
One of the reports issued in 2019 concerned Maenclochog Community Council, where the Wales Audit Office identified a worrying series of governance failures for the financial years 2015-16 and 2016-17.
Maenclochog’s Community Council, with an annual precept of £4,000, is one of the smallest Community Councils in Wales. However, in spite of its small budget, councillors – who are ultimately responsible for ensuring public money is fully accounted for – failed to check proper accounting records had been maintained. The absence of bank statements reconciled to items of expenditure meant that the Wales Audit Office couldn’t provide an opinion on whether or not the annual accounts properly present the Council’s receipts and payments.
As a result, the WAO qualified the Council’s accounts for both 2015-16 and 2016-17.
The Auditor also mad a swingeing criticism of councillors for failure to ensure compliance with basic governance requirements. The Maenclochog report discloses that in the two financial years covered by the report, councillors had signed off on statements that they had fulfilled their statutory duties when they had done no such thing.
While the then clerk’s tardiness was a significant factor in the Council’s failure to comply with its statutory responsibilities, the Auditor points out council members sitting at the time bear responsibility for the Council’s failure to file accounts on time, or at all, until the WAO intervened in January 2018.
Since that time, a new clerk has been appointed to the Council, while the failures took place in a period which bridged the 2017 community council elections.
The report found no evidence that the Council took any steps concerning the overdue accounts. The Council’s minutes do not record any concerns related to the delayed submission of the 2015-16 or 2016-17 accounts.
The Auditor concluded, therefore, individual councillors did not understand their responsibilities about the accounts.
There was also no evidence the Council had prepared a budget either for 2015-16 or 2016-17, as required by law.
AREAS FOR IMPROVEMENT
Auditor General, Adrian Crompton said: “Local councils are expected to play an increasingly important role in the delivery of public services and local communities. While I am delighted to see the positive response from some councils to our recommendations from last year,
“I am disappointed that some councils still receive qualified opinions for multiple reasons. I recommend that all councils consider the issues raised in this report and reflect on whether any of the issues may apply to them.”
Community
Emergency call to protect Withybush Hospital by local councillors
AN EMERGENCY call for Pembrokeshire’s council to take greater action in safeguarding the future of Withybush hospital is to be heard next week.
At the full council meeting of March 5, an emergency notice of motion by the council’s 11-strong Conservative Party group will demand that the Welsh Government immediately reverses the decision to cease emergency general surgery at Withybush Hospital.
Last year, Hywel Dda University Health Board consulted with its communities on options for change in critical care, dermatology, emergency general surgery, endoscopy, ophthalmology, orthopaedics, stroke, radiology and urology.
It said its Clinical Services Plan focuses on nine healthcare services that are “fragile and in need of change”.
The proposed changes included an option for Withybush patients needing specialist critical care being transferred to Glangwili.
At a recent two-day meeting, the board, amongst its many other decisions, backed changes into emergency general surgery which will see no emergency general surgery operations taking place at Withybush, but a strengthening of the same-day emergency care (SDEC).
A petition against the plans already has more than 4,000 signatures and has met an angry response from local politicians and campaigners.
At the March council meeting, the Conservative council group, led by Cllr Di Clements, will say: “The Welsh Government has powers of intervention in Sections 26-28 of the NHS (Wales Act) 2006 which enables it to intervene in decisions made by a health board, in this case the Hywel Dda University Health Board.”
It says that Pembrokeshire residents “have seen continual downgrading of services over the years, and this has been detrimental to all residents,” adding: “We believe this recent decision is life threatening to those who need emergency surgery and a matter of resident’s safety.
“Every hour lost, on average, survival rates decrease by four per cent. Those who live furthest west and north will be affected the most.”
The group adds: “We are concerned especially that this has the huge potential to affect A&E provision. With limited opportunity for doctors to operate we are concerned that our county hospital will be left with few or no senior surgeons and A&E will be forced to close.”
The group has also questioned the accuracy of figures quoted by the First Minister Eluned Morgan on the number of affected patients, saying: “HDUHB own figures for the changes to emergency surgery put the number at nine per week, not five.”
The group has said it “acknowledges that Pembrokeshire County Council has no control over health services in the county, but the 60 county councillors represent approximately 120,000 people who at some point may need hospital services”.
Group leader Cllr Di Clements said: “I am certain the whole county will support our aim to prevent any more downgrading of services at Withybush.
“We are treated like second class citizens, and it is just not good enough.”
Business
Little Haven garden shed holiday let appeal dismissed
AN APPEAL against a national park refusal of a scheme to convert a garden shed to a holiday let at a Pembrokeshire seaside village with the highest rates of second homes and holiday lets in the county has been dismissed.
Last April, in an application before Pembrokeshire Coast National Park, Shabnam Banihashem of 19a Wesley Road, Little Haven sought permission to convert a rear garden shed, already replace with a summerhouse, to holiday let accommodation.
Local community council The Havens had objected to the scheme, saying it has concerns over parking and highway access arrangements, and concerns about impact on Highway traffic safety-related matters.
An officer report recommending refusal said: “The Authority has concerns in connection with the proposal due to the impact upon the residential amenity of the host dwelling, and its immediate neighbours, the impact upon the character of the Little Haven Conservation Area due to the potential for additional traffic, and due to the proposed summerhouse being unsuitable in terms of size for the use of holiday letting.”
The application was refused on grounds including “introducing a significantly greater level of noise and disturbance than the current situation, to the detriment of the residential amenity of neighbouring properties,” and impact on the conservation area.
Since that refusal, the applicant appealed the decision with Planning and Environment Decisions Wales (PEDW); a site visit by the inspector taking place on January 28 of this year.
The main areas covered in the appeal were the effect of the proposal on the living conditions of neighbouring occupiers and future occupiers of the proposal, with regard to noise and privacy, and the character of the Little Haven Conservation Area, the inspector’s report said.
In dismissing the appeal, she said: “I have found the proposal would be acceptable with regard to its effect on the Conservation Area.
“However, this is outweighed by the harm that would be caused to the living conditions of the occupiers of the host dwelling, as well as occupiers of the proposal, with regard to privacy.”
A previous national park report, based on the second homes council tax premium payable to Pembrokeshire County Council, has said nearly two-thirds of properties in Little Haven are either second homes or holiday lets.
At the time of the 2023 report, the highest rates of seconds homes or holiday lets in the national park were: Nolton Haven 60 per cent, and Little Haven 62.96 per cent.
Business
Templeton Pembrokeshire fuel business home for security call
A CALL for a home to provide security for a well-established Pembrokeshire fuel distribution business and a proposed museum, which has hopes of developing further business units, has been submitted to county planners.
In an application to Pembrokeshire County Council, Dan Thomas, of KP Thomas & Son, through agent Cynllunio RW Planning Ltd, seeks permission for the erection of dwelling for management of on-site enterprises and associated works at The Fuel Depot, Templeton.
A supporting statement says family-run K P Thomas and Son, situated on a site close to a former airfield and former nuclear bunker, has been operating for 39 years and has “grown into a major local employer, currently providing work for 32 staff,” supplying “over 45,000 customers annually and distributes 30 million litres of fuel, 8,000 tonnes of LPG gas and 500 tonnes of coal every year,” and was “formally designated as an essential key service provider during the Covid-19 pandemic”.
A statement from Dan Thomas said he had moved some 15 minutes away to Narberth when he became a homeowner some five years ago, but “it quickly became clear that this arrangement was not workable due to the urgent and unpredictable nature of our operations”.
He said any detailed several incidents on-site which required an immediate on-site response, “the travel time from Narberth frequently caused delays, operational disruptions, and increased environmental risks”.
He said even living in nearby Templeton could cause difficulties for any emergency call-outs, which often occur in the early hours; the 24-7 business handling fuel distribution and transport logistics throughout Pembrokeshire and beyond, with his own working hours often running from 5am to as late as 8pm.
“Consequently, I had no choice but to relocate to the family home adjacent to the depot to ensure the continued safe and efficient operation of the business. This remains a temporary measure, and a permanent on-site dwelling is therefore essential to ensure long-term operational efficiency, safety, and compliance.”
He added: “As part of our fuel distribution operations, we regularly receive bulk fuel deliveries overnight. In the event of a spill, leak, or fault, an immediate response is vital to prevent environmental contamination and ensure public safety. Currently, if such an incident were to occur, I would need to travel from my home to the site before taking any action.”
As well as the existing facilities, it is hoped to construct several leasable commercial units on the site, with prospective tenants wanting permanent on-site security and immediate site supervision, Mr Thomas said.
His statement also says his grandfather “had begun developing a museum as a business but unfortunately passed away before its completion,” adding: “The value of the museum content alone, excluding the building, which includes a kitchen and café facility, was appraised at just over £12.5 million.”
He finished: “The proposed on-site dwelling is not a matter of convenience but one of operational necessity, safety, and environmental protection.”
The application will be considered by county planners at a later date.
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