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Welsh councils fail audit requirements

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Maenclochog: A small council had big problems

JUST two-thirds of Wales’ town and community councils met the statutory deadline for publishing their audited accounts
The timescales for councils to publish their accounts are set out by law, and yet only 486 of Wales’ Town and Community councils (66%) met this deadline in 2019.
There are 735 community and town councils in Wales. As a tier of local government, they are elected bodies, with discretionary powers and rights laid down by Parliament to represent their communities and provide services for them.
As at 30 November 2019, while a further 51 audits had been completed, 38 community councils still had not submitted accounts for audit. The number of qualified audits is still too high at 218 councils. This is according to a report issued today by the Auditor General for Wales.
The audit arrangements for community councils are designed to provide residents with a reasonable level of comfort that public money is being handled effectively. With councils handling more public money than ever, it’s increasingly important that councils follow the process set out in law.
However, the Auditor-General’s report shows that the number of councils failing to submit their accounts on time has risen compared to last year.
The failures have led to 218 qualified audit opinions to date, which means 218 councils either failed to comply with their statutory requirements or misstated information in their annual return. While this is less than last year, this number may rise once work on the remaining councils has been completed.
There are circumstances in which issues are of such significance that the Auditor General brings these to the attention of the public. During 2019, twelve such reports were issued in the public interest due to significant failures in the management of public funds by local councils.
MAENCLOCHOG A CASE IN POINT
One of the reports issued in 2019 concerned Maenclochog Community Council, where the Wales Audit Office identified a worrying series of governance failures for the financial years 2015-16 and 2016-17.
Maenclochog’s Community Council, with an annual precept of £4,000, is one of the smallest Community Councils in Wales. However, in spite of its small budget, councillors – who are ultimately responsible for ensuring public money is fully accounted for – failed to check proper accounting records had been maintained. The absence of bank statements reconciled to items of expenditure meant that the Wales Audit Office couldn’t provide an opinion on whether or not the annual accounts properly present the Council’s receipts and payments.
As a result, the WAO qualified the Council’s accounts for both 2015-16 and 2016-17.
The Auditor also mad a swingeing criticism of councillors for failure to ensure compliance with basic governance requirements. The Maenclochog report discloses that in the two financial years covered by the report, councillors had signed off on statements that they had fulfilled their statutory duties when they had done no such thing.
While the then clerk’s tardiness was a significant factor in the Council’s failure to comply with its statutory responsibilities, the Auditor points out council members sitting at the time bear responsibility for the Council’s failure to file accounts on time, or at all, until the WAO intervened in January 2018.
Since that time, a new clerk has been appointed to the Council, while the failures took place in a period which bridged the 2017 community council elections.
The report found no evidence that the Council took any steps concerning the overdue accounts. The Council’s minutes do not record any concerns related to the delayed submission of the 2015-16 or 2016-17 accounts.
The Auditor concluded, therefore, individual councillors did not understand their responsibilities about the accounts.
There was also no evidence the Council had prepared a budget either for 2015-16 or 2016-17, as required by law.
AREAS FOR IMPROVEMENT
Auditor General, Adrian Crompton said: “Local councils are expected to play an increasingly important role in the delivery of public services and local communities. While I am delighted to see the positive response from some councils to our recommendations from last year,
“I am disappointed that some councils still receive qualified opinions for multiple reasons. I recommend that all councils consider the issues raised in this report and reflect on whether any of the issues may apply to them.”

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News

Family allowed to stay living at ‘Love Shack’ near Narberth

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A FAMILY can stay in their Pembrokeshire ‘Love Shack’ built without permission after being given the go-ahead by county planners.

Estelle Burton and family had applied for a certificate of lawfulness for her daughter, son-in-law and their three children to stay at The Love Shack, Middle Redford Farm, Princess Gate, near Narberth; the family having lived on site for many years.

An application for a certificate of lawfulness allows applicant to stay at a development if they can provide proof of occupancy over a prolonged period, normally in excess of four years.

A supporting statement by agent Hayston Developments & Planning Ltd says: “The land in the client ownership totals circa 20 acres and includes a farmhouse to the north (where Mr and Mrs Burton live), several farm sheds, outbuildings and the [application], which is lived independently by Mr and Mrs Dean and Kimberley Bethel and their three children. The farmhouse only has four bedrooms and as such there is no room for any other family members.”

It adds: “The purpose of this application is to establish the fact that an adapted four-bedroom dwelling structure which is fixed to the ground has been the permanent home of Mr and Mrs Bethel for a period in excess of four years prior the date of this submission. If that is the case, the dwelling would remain immune from enforcement action.”

The statement provides witness statements and letters setting out a timeline of occupancy “and the various incremental works which had been made to the lodge to effectively create a fixed structure and permanent dwelling on the site”.

“The overall aim of the works were to make it more structurally stable, particularly during poor and windy weather, and to provide a warmer internal living environment with the existing log burner plus the addition of full cladding. And furthermore, the addition of more internal space through the installation of the two extensions.”

It lists a timeline of works going back as far as 2006 with a wooden chalet, with the later static mobile home, known as the ‘Love Shack’ on site in 2018, being used for day-to-day living, followed by works including satellite TV and phone connection, a second chalet adjoining, and two extensions.

An officer report recommended the certificate of lawfulness be granted on the basis it had “been on the site and occupied as an independent dwellinghouse for a period of time in excess of four years or more preceding the date of the application for this certificate”.

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News

Change of direction on 20mph will boost economy, say business leaders

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BUSINESS leaders say a new “common sense approach” to the default 20 mph speed limit and road schemes will boost the economy.

According to Business Professionals, the plan unveiled by Ken Skates, the Welsh Government’s new Cabinet Secretary for North Wales and Transport was potentially a “game changer”.

Mr Skates, who is also the Senedd Member for Clwyd South, outlined his vision at a meeting of the group that’s made up of successful businesses and skilled professionals working together to promote regional prosperity and shine a light on the enterprise and expertise that exists in the region.

The process of reverting some roads from the 20 mph limit will begin in September and Mr Skates has urged people to contact local councils to tell them where they think this should happen.

He also revealed his commitment to resurrect a plan to restructure the log jammed A494 and A55 dual carriageways taking traffic to and from the M56 along the Flintshire corridor.

Wrexham Business Professionals Event Maesgwyn Hall, Wrexham ”Powering Regional Prosperity” Ian Edwards of Allington Hughes Law, Ken Skates MS Cabinet Secretary for Transport and North Wales Professor Dylan Jones-Evans OBE and Louise Harper Individual Banking Manager Handelsbanken Wrexham

Wrexham Business Professionals committee member Ian Edwards, who chaired the event, said: “This is a significant step forward for the growth prospects of the North Wales economy.

“We welcome the change of direction which Ken Skates’s appointment brings. Since becoming an MS he has proven to be a determined and hard worker on behalf of his constituents here in North Wales and in Wales as a whole.

“His appointment has been a breath of fresh air and we are impressed that he is taking a measured and pragmatic approach to the 20mph dilemma.

“It has had a serious, direct impact on the livelihoods of numerous small businesses, particularly those whose profit margins and business reputations rely on being able to get from A to B within set timeframes.

“We’re also extremely pleased to hear that key highways improvements in Wrexham and Flintshire areas could soon be back on the table.

“We especially appreciate Mr Skates having chosen our meeting to confirm that the long talked about upgrade of the Flintshire Corridor at the gateway to North Wales is back on the agenda.

“In addition, he’s committed to finding a desperately needed solution for the Aston Hill bottleneck at Deeside.

“It is not the first time Mr Skates has spoken at a Wrexham Business Professionals event and whenever he has there has always been a sense that he genuinely is listening to our views.

“It is a real sign of hope that we may finally see some much needed progress on the roads and transport front in North Wales.”

Mr Edward said poor road links and ineffective public transport services around Wrexham and Flintshire were at the forefront of any entrepreneur’s mind when considering expanding existing operations or setting up new businesses in the area.

He said: “The current gridlock of the A55 and A494 and its links to the M56 is hindering the entire region’s economic growth prospects.

“We cannot stress how important an issue this is to the business world and the creation of new jobs for the local economy.”

Mr Skates told the meeting he accepted that in some areas the lower limit was simply not working and he would be consulting with local authorities and all sections of the affected communities to look at restoring a 30mph limit where there was a consensus in favour of it.

But he insists that the 20mph policy has been a huge success in other areas, making roads safer and protecting lives, especially near schools, hospitals and in residential estates.

He said: “The truth is that this has worked. In many areas 20mph is the safest and most sensible option. To simply reinstate 30mph across the board would be a travesty in these situations. That is not what I am advocating.

“But we do need to revise and refine the policy, which is something we always said would be done after a period of time had passed and we had been able to assess how well it was working. We need to make revisions with humility and compassion and accept that on some roads the 20mph limit is not proving to be appropriate.”

On the Flintshire corridor and the creation of a more efficient trunk roads network in North Wales he said there was a lot of work to be done, though progress could be slowed by the transport department’s ever tightening budget.

Mr Skates had been critical of the decision to scrap the so-called Red Route £300 million scheme which would have seen the construction of a new eight-mile dual carriageway, linking the A55 at Northop with the A494 and A550 north of Deeside Parkway Junction via the Flintshire Bridge.

An all-Wales review of planned road schemes saw it shelved along with other North Wales highways improvements which had long been in the pipeline including a third Menai Crossing to Anglesey.

Mr Skates said the A55 at Deeside was outdated and a formidable air pollution hazard for nearby communities, adding: “It was never designed to take the enormous modern day traffic volumes it now handles.”

He promised Wrexham Business Professionals that he is determined a new scheme will be drawn up and implemented but it would be done in the most sustainable way possible, making use of the latest roads construction technology and using design features to minimise air pollution in the surrounding landscape.”

The other guest speaker at the meeting was Professor Dylan Jones-Evans who said the global celebrity status of Wrexham AFC has given the city a once-in-a-lifetime opportunity to secure unprecedented economic growth.

He said the impact of the club’s superstar owners, Rob McElhenney and Ryan Reynolds, had been hugely positive but that local leaders must now invest significantly in home-grown businesses and incoming innovators to make the most of Wrexham’s higher profile.

Louise Harper, who is also a committee member of Wrexham Business Professionals, was grateful to both the speakers for their contributions.

She said: “There were huge positives in what both Ken Skate and Dylan Jones-Evans told us and it all bodes well as we look forward to a more prosperous future in this part of Wales.”

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Community

Plea to save at-risk Anchorage day care centre

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AN ONLINE plea to save a Pembrokeshire day centre from being closed has been lodged with the county council.

The Anchorage Day Care Centre in Pembroke Dock has been a “safe and happy place” for adults with learning difficulties and additional needs for decades.

In more recent years it has expanded to support elderly dementia sufferers.

But now the centre is expected to close, with services instead being offered elsewhere in the county, including Haverfordwest and Milford Haven.

A series of engagement events have taken place at The Anchorage recently, outlining the reasons and the options in continued service.

One parent, who wished to remain anonymous, said: “The parents and carers are all very upset at the way we have been treated, kept in the dark and then presented with what is a fait accompli to close the Anchorage, while at the same time going through the motions of a ‘consultation’ with us.

“The clients at The Anchorage have friendships with each other and staff going back decades in some cases.

“One young woman who attends ran out of the first meeting sobbing when she was told it was going to close. Another, at the second meeting, tried to address the meeting but was so chocked up at the thought of not seeing her friends anymore she could hardly speak.”

She added: “The Anchorage has been a respite in the day for parents and a safe, happy place for the clients.

“Everyone feels that the county council is not considering the feelings of the clients, most of whom are upset and frightened by change to their routine.”

Another person raising concerns said: “The centre is set to close as early as next month – meaning the sudden retraction of a service which, for many families in the area, is nothing short of a lifeline.

“I’m not sure PCC understand the gravity of the impact that closing the centre will have on the lives of many people, particularly the customers, some of whom may not understand or cope well with such a total upheaval of the familiarity of their daily routine.

“It’s so upsetting that the people who will be most affected by the closure of the centre are as much a part of the Pembrokeshire community as anybody else that the council claims to represent, and yet in this decision, I feel they’re not being seen as such.”

Since then, an online e-petition, on the council’s own website has been launched calling for it to stay open.

It says: “The centre provides day-care support to a number of vulnerable adults with varying levels of disability who are unable to process, and understand, the implications of such a decision.

“Some of those attending the centre have been doing so for over 20 years and continuity is a vital part of their lives. Removing this service will have nothing other than a huge detrimental impact on their health and mental wellbeing.”

The petition has attracted 284 signatures to date.

A Pembrokeshire County Council spokesman said: “Following the engagement sessions held with families and service users regarding the future of the centre on April 10 and 17 at the Anchorage, families said that they would like to maintain the Anchorage Day Centre and explained that they would write to the council in order to ask for the decision to be overturned.

“People who attend the service will be offered alternative care, all service users are currently having their individual care needs assessed by social work teams to fully understand which other services best meet those care needs.”

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