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Pembrokeshire £370,000 council contract call-in to be heard this week

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A PEMBROKESHIRE Conservative ‘call-in’ on a recently-awarded £370,000 council contract to a company linked to a rents fiasco where the council lost more than £300,000 is to be heard later this week.

That revenue was lost last year after council tenants’ annual rent rise was not correctly publicised in the appropriate time.

Tenants have a statutory two-month period of notice before rent rises, which were due to take place from April 1, can come into effect.

However, statutory rent increase notices were only delivered to tenants in late March, delaying the time of rent increases to July 1.

Earlier this month, Cabinet member for Corporate Finance Cllr Alec Cormack backed a recommendation to award a £370,000 two-year contract to Dsi Billing for the printing and distribution of specialist documentation such as council tax billing, rents and debts.

A report recommending approval said: “There is no in-house capacity or expertise to undertake this service and an external contractor is required. Dsi Billing have undertaken the role for the council since the closure of our internal print unit and are recognised as being the market leader in this field.

“Other local authorities without in-house capacity, including neighbouring Carmarthenshire, use this company and a direct award under this government framework is allowable.”

Last week, all 10 Tory county councillors submitted a ‘call-in’ on that decision, which will now be considered at an extraordinary meeting of the council’s corporate overview and scrutiny committee meeting on January 26.

Committee members are recommended to scrutinise the Cabinet Member for Corporate Finance decision of January 12, either upholding it, the decision then taking immediate effect, refer it back to the member for reconsideration, or refer it to full council.

The ‘call-in’ said: “The Welsh Conservative group believe that this decision deserves full and proper scrutiny at committee level – given its sizeable cost estimation at around £370,000. It is of the upmost importance that in these times of unprecedented financial challenges, with a £27.1 million funding gap to be found, and expectations that the administration will ask for a council tax increase between 15-25 per cent in the forthcoming months, that we ratify every pound spent of their money.

“While there are many aspects to consider, particular focus should be around value for money to the taxpayer, competitiveness of the award and whether the awarding of such a contract would negate the council of bearing the cost should letters fail to arrive residents on time.

“The group have also expressed their concern that in a digital era, where email and MyAccount are becoming more popular by the day, what steps can – and are – the council actively taking to shift away from the need for hard copies posted to households.

“I need not remind you that the awarded company, DSI Billing, were the contractor tasked with delivering the 2023 HRA rent increase letters, which ultimately failed to arrive on time and has cost the authority’s HRA account in excess of £300,000.”

A report ahead of the earlier January 12 meeting, with the recommendation to approve the Dsi Billing contract said: “The council is not aware of any other external print provider being used in Wales for printing and posting of these financial services documents.

“The council had an issue with the non-delivery of rent letters earlier this year and, while an investigation found that Dsi Billing could not be held liable as the Royal Mail deliver the ‘final mile,’ processes have since been improved to lessen the risk of such an event happening again.”

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Community

Carmarthen Youth Opera receives King’s Award for Voluntary Services

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CARMARTHEN and District Youth Opera has been honoured with the King’s Award for Voluntary Services in recognition of its outstanding contributions to providing musical theatre opportunities for young people in the West Wales area.

Recognising outstanding examples of voluntary work, the King’s Award for Voluntary Service (KAVS) was created in 2002 to celebrate Queen Elizabeth II’s Golden Jubilee and previously known as The Queen’s Award for Voluntary Service (QAVS), the Award has been shining a light on the fantastic work of voluntary groups from across the UK for many years. Equivalent to an MBE, KAVS is the highest Award given to local voluntary groups in the UK, and they are awarded for life.

Established in 1979, Carmarthen and District Youth Opera has been a cornerstone of the performing arts community in Wales for over four decades. What began as a small group of dedicated individuals at Carmarthen’s Further Education Centre youth club has flourished into one of Wales’s most successful cultural societies, thanks to the dedication of volunteers.

Under the leadership of the late Elizabeth Evans MBE and her husband David, Carmarthen and District Youth Opera has grown from strength to strength, showcasing high-quality musical entertainment and earning accolades such as the Lord Snowdon Award for its first annual music production of “Snow White” in 1979. Over the years, Carmarthen and District Youth Opera has continued to captivate audiences with productions ranging from “Oliver” to “Jesus Christ Superstar,” garnering national praise.

Further major Lyric refurbishment works in the early 1990’s and later, gave a home to the Youth Opera with a venue and facilities in which it could deliver productions of the highest quality to an audience of approximately 500 people. For a period of 15 years, it functioned as an entertainment centre run voluntarily by the Lyric Trust, drawn from the Youth Opera’s supporters. The theatre is since owned and run by Carmarthenshire County Council as a venue for current and future generations.

Carmarthen and District Youth Opera’s impact extends beyond the stage, with many former cast members pursuing successful careers in music and dramatic arts. The organisation’s commitment to excellence and inclusivity has earned it widespread recognition, including from Her Majesty the Queen, the Emir of Qatar, and their Royal Highnesses the Prince of Wales and The Duchess of Cornwall.

As Carmarthen and District Youth Opera celebrates this prestigious award, it remains firm in its commitment to nurturing young talent and enriching the cultural landscape of Wales.

Councillor Hazel Evans, Cabinet Member for Regeneration, Leisure, Culture & Tourism said: “Carmarthen and District Youth Opera embodies the spirit of community and dedication to the arts that enriches our region. Receiving the King’s Award for Voluntary Services is a testament to the unwavering commitment of its volunteers and the profound impact the organisation has on nurturing young talent. We are proud to celebrate their achievements and look forward to their continued contributions to the cultural vibrancy of West Wales.”

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Business

Port welcomes first vessel to new workboat pontoons

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PEMBROKE PORT, which is owned and operated by the Port of Milford Haven, has welcomed the first customer to its new workboat pontoons. Installed as part of the Pembroke Dock Marine project to modernise the Port’s infrastructure, the pontoons are available for use by a range of vessels including workboats, barges and other small vessels.

CRC Sentinel, a dive support vessel owned by Commercial Rib Charter which is undertaking work on the Milford Haven Waterway, was the first to use the new pontoons.

Sharon Adams, Commercial Manager for Pembroke Port commented: “It’s great to see these new assets being utilised. Pembroke Port is perfectly positioned within the Port of Milford Haven to act as a hub for operations associated with marine activity taking place within the Port and the Celtic Sea. The pontoons are available for short and long term berthing and have secure access, as well as electricity and water hook ups.

The workboat pontoons compliment the other infrastructure upgrades we made as part of the Pembroke Dock Marine project including new laydown space and an expanded slipway.

We look forward to working with our existing customers, and welcoming new ones, to use the new facilities at Pembroke Port.”

The new infrastructure at Pembroke Port forms part of the Pembroke Dock Marine project to create a world-class energy and engineering centre of excellence and act as a focal point for capturing the economic value from wind, wave, and tidal renewable energy projects.

Alongside the Port’s own investment, Pembroke Dock Marine – a Swansea Bay City Deal project – is part funded by the UK Government and the European Regional Development Fund through the Welsh Government as well as other private sector partners.

During construction, the project supported over 50 jobs including 6 apprenticeships. Contractors BAM, Walters Group and R&M Williams undertook community activity during the project, with the local community benefiting from over £11m local spend.

For further details on the facilities at Pembroke Port, and how the Pembroke Dock Marine investments have readied Pembroke Port for future energy, please visit www.pembrokeport.com.

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Education

Young people dive into My River project to learn about Cleddau

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DURING the Easter Holidays, young people from The Edge Youth Centre and the Army Welfare Service took part in a two-day environmental project in Haverfordwest in partnership with the Cleddau Project.

The ‘My River’ project enabled young people to connect with the River Cleddau, learn about the importance of looking after rivers and discuss what their river means to them as young people.

At the start of the project, the young people linked up with the West Wales Rivers Trust for the Big River Clean Up in Haverfordwest.

The young people helped clean up a stretch of the Western Cleddau River that runs alongside Bridge Meadow Park and Morrisons.

In the afternoon, they enjoyed an engaging session delivered by the Darwin Centre looking at the mini-beasts that live in our rivers under microscopes.

On day two the young people reflected on their findings creating a story with illustrator Fran Evans.

The young people created a piece of art telling the story of their river and the importance of looking after the river.

The story is called the ‘adventures of the trash trio’ and will be exhibited to the public at the ‘My River’ Art Exhibition at HaverHub, Quay Street, Haverfordwest at the end of June.

The young people will be coming back together in May Half-Term to explore the river in Haverfordwest by canoeing up the Western River Cleddau.

Steve Lewis, Senior Youth Worker said: “This project educated young people on the importance of our rivers and how they support wildlife, ecosystems and recreation activities. It was fantastic to see the enthusiasm from the young people and to see them connecting with their river.”

This project has been made possible by funding from the UK Government through the UK Shared Prosperity Fund.

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