A ROW between councillors and officers has escalated this week after a meeting intended to scrutinise the decision to close

Truth seeker: Jacob Williams

Community Learning Centres was postponed at the eleventh hour.

The proposed joint meeting of the Older Persons’ Health & Well Being and the Children & Families Overview and Scrutiny Committees was called by Head of Legal Services, Claire Incledon. Her decision followed a call-in of the Cabinet’s decision to shut Community Learning Centres in Fishguard and Pembroke Dock by members of the Older Persons’ Committee.

Due to meet on Wednesday (Mar 3) the meeting was cancelled late on Tuesday (Mar 2).

The Pembrokeshire Herald became aware of a potential difficulty when preparing its preview of the joint committee meeting. The council’s constitution provides only for the Head of Legal Services to summon one committee to consider a call-in request.

We put our detailed observations on the point to the council. A council spokesperson told us subsequently that: “The Head of Legal and Committee Services has provided advice to members in relation to the call-in The advice clarifies that it is not a Joint Committee (or ‘new’ Committee) that has been created and that the calling of both committees to sit concurrently is not unconstitutional.”

A lengthy explanatory note from Ms Incledon, which The Herald has seen, was emailed to councillors at noon on Tuesday. That note maintained the position that the meeting was constitutional, but appeared to suggest that both committees would sit as two separate committees in the same room at the same time to discuss the same subject.

That note received a strong response from Cllr Mike Stoddart. Cllr Stoddart pointed out the express provision of the constitution and pointed out that: “The constitution does not allow the head of legal services to declare it a dead-heat and call a meeting of both committees.”

Ms Incledon’s advisory note also states that calling the meeting in the way would save ‘on officer and member time and unnecessary duplication, and ensures consistency in consideration of the matter; and provides a sensible and reasonable way forward’.

The Herald understands that the decision to cancel the meeting was reached following an intervention from Acting Head of Paid Service Ian Westley, citing ‘further consideration of Procedure Rules’.

The subsequent council statement read: “It was felt that procedurally the meeting would have been overly bureaucratic.”

After the publication of that statement, Cllr Jacob Williams said: “I think the public deserves to know the truth – that, as councillors have pointed out, the handling of this vital call-in was hopelessly flawed and the meeting, had it gone ahead, would have been unconstitutional.”

Responding, soon-to-depart Monitoring Officer Laurence Harding wrote: “The reason for the cancellation is not related to the fact that there was to be concurrent meetings of the O&S committees but due to perceived difficulties in the procedure for such a meeting.”

Mr Harding – whose role as Monitoring Officer was subject to a vote of no confidence following his interference in the debate on Bryn Parry-Jones’ future held on February 14 2014 and who has had a prickly relationship with some councillors – denied there were any problems with the constitutional position.

Undeterred, Jacob Williams wrote to the Monitoring Officer stating that Mr Harding’s rationale lacked credibility. He said: “I think that just about sums up the total reluctance to hold hands up at County Hall.”

Cllr Williams continued: “It would have been better to have said nothing at all than to have tried to spin the meeting’s cancellation on the claim that it would have been ‘overly bureaucratic.’ To expect anybody – let alone members – to believe that, especially when they are fully aware of the background and prior reluctance to accept that the matter was handled wrongly just insults our intelligence.”

The last word on the matter was given by Cllr David Simpson: “Mr Harding’s advice which members received yesterday seems to imply that the constitution can be interpreted anyway he, or the head of legal services, likes.”

He continued: “The way forward is to admit that a mistake was made in calling for a joint meeting and to refer this matter to Older Persons O&S as soon as possible.”

Cllr Simpson concluded: “Many members and the public have been hoping for a new dawn in Pembrokeshire, unfortunately it seems that while some of the players have changed the culture remains the same.”