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Politics

Councillors forced to spend £1.1m on electric vehicles

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SENIOR Pembrokeshire councillors have been left to “clean up the mess” after they were asked to sign off the purchase of more than £1.1m of electric vehicles, despite the vehicles having already been bought.

Pembrokeshire County Council’s Cabinet, meeting on August 1, was asked to back the retrospective purchase of 21 small vans and 11 large vans, totalling £1,104,751.55, under the Welsh Government Electric Vehicle (EV) Collaborative Procurement Framework.

Two options were presented to Cabinet: to agree and approve the purchase, or not agree to approve the purchase, but instead require the council to negotiate with FleetEV for the return of the vehicles, noting that there is no contractual right to return them, and some of the vehicles have been adapted since being delivered.

A report for members said: “The council entered into the Welsh Government Electric Vehicle Collaborative Framework in July 2023. This is a single supplier framework used to procure EV vehicles collaboratively with other Local Authorities in Wales in order to obtain savings on purchase costs.

“In March 2024, 10 small EV vans were purchased to replace vehicles which had come to the end of their operational life.

“A further batch of 21 small vans and 11 large vans was ordered through the Welsh Government Electric Vehicle Collaborative Framework on 11 June 2024, at a total cost of £1,104,751.55 (pre VAT), and all deliveries have now been made.

“An ICM (Individual Cabinet Member decision report) was issued to the Cabinet Member for Residents’ Services [Cllr Rhys Sinnett], but this was subsequently rescinded on the basis that the report did not contain all relevant information, and should have sought retrospective approval.”

The report for members included a lengthy and comprehensive timescale leading up to the retrospective purchases with a council ‘commitment’ to purchase vehicles, the term subject to debate whether it was an interest in replacement vehicles or an outright commitment to purchase as part of the collaborative scheme.

This chronology ended up with “considerable misunderstanding around how the parties respectively had got to very different views of their positions,” the council initially considering an order of 10 Renault Kangoo electric vans, before a later order for the 32 vans, based on an understanding the procurement framework had been signed up to, with no further approval needed.

However, as this was above the limit for an officer decision, an ICM decision was needed, a report drafted on June 12, the vans shipped on June 17, before the ICM report – which had no specific reference about the purchase order having already been placed or that the vans had already been dispatched/supplied – was signed off by Cllr Sinnett.

After the June 27 sign-off was made, the decision was called-in on July 3, leading to the discovery of the omission, that sign-off rescinded on July 9.

“As a result of the circumstances described above, the Chief Executive [Will Bramble] has commissioned an audit into the governance arrangements associated with the procurement of these vehicles and the level of adherence to the authority’s Financial Procedure Rules and Contract Procedure Rules. This audit will be undertaken by the council’s Internal Audit Service,” the report said.

It added: “The Chief Executive has also initiated a management investigation into the circumstances leading to the presentation of an ICM report without the full information, and its associated recommendation for an ICM decision, which failed to include information relating to the prior purchase and receipt of the vehicles.”

While the pros and cons of electric vehicles replacing fossil fuels ones were debated at the August meeting, the main issue raised was the nature of the purchase and the inaccurate report presented for Cabinet member sign-off.

Deputy Leader Cllr Paul Miller said he was “quite happy” to back the purchase of the vehicles, the alternative option leaving the council “completely shafted” on costs, but said he was “deeply disappointed” about the background detailed.

Member for Planning & Regulatory Services Cllr Jacob Williams said: “It’s very disappointing we’re in this position; the reason we’re here today is to clear up quite a big mess. The [discussion on the] virtue of electric vehicles is a total waste of time; the ability to discuss the virtues was taken away from us by the situation we’re in.

“A mistake was made, an order was placed for vehicles when officers felt it was an ‘expression of interest,’ an attempt was made to get that decision to regularise that.”

He added: “I can’t remember a situation like this in my time as a councillor; we have no option but to approve the purchase of these vehicles retrospectively.”

He said the details only came to light after a ‘call-in’ on that decision was made by council ‘backbenchers’ over the whole virtue or otherwise of the electric vehicle purchases.

“I’m being asked, like other councillors here today, to clean up this mess; I think the vehicles being ordered is the key fact, we have no other option; what’s the alternative? Return them and get a token amount back? If they even want to purchase them.”

Members backed the three recommendations of the report: the retrospective approval of the vehicle purchases, a Chief Executive-commissioned audit into the governance arrangements associated with the procurement of these vehicles and the level of adherence to the authority’s Financial Procedure Rules and Contract Procedure Rules, along with a “management investigation into the circumstances leading to the presentation of an ICM report without the full information and its associated recommendation for an ICM decision, which failed to include information relating to the prior purchase and receipt of the vehicles”.

News

Hundreds of Pembrokeshire Council Tax defaulters in court next week

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HAVERFORDWEST Magistrates’ Court will hear cases against hundreds of defendants next week as Pembrokeshire County Council seeks liability orders for unpaid council tax and non-domestic rates.

The session, scheduled for Monday (Mar 17) at 10:00am, will see a block of cases between 12:00pm and 1:00pm dedicated to council tax disputes. The council is applying for liability orders under regulation 34 of the Council Tax (Administration and Enforcement) Regulations 1992.

A total of 341 defendants are listed for non-payment of council tax, while a further 18 cases relate to unpaid non-domestic rates under Regulation 12 of the Non-Domestic Rating (Collection and Enforcement) (Local Lists) Regulations 1989.

Liability orders allow the council to take further enforcement action, which may include deductions from wages or benefits, bailiff action, or bankruptcy proceedings.

The Herald will provide further updates following the hearing.

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News

Reimburse charities for NI rise, say Welsh Conservatives

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CHARITIES not-for-profits, and voluntary organisations in Wales face mounting financial strain due to an increase in employer National Insurance (NI) contributions, prompting calls for government intervention.

The UK Labour Government’s decision to raise employer NI contributions has drawn sharp criticism from the Welsh Conservatives, who warn that the move will place an undue burden on charities and voluntary groups. While public sector bodies such as the NHS and local councils will receive compensation for the additional costs, charities providing essential services under local authority contracts will not be reimbursed.

A survey by the Welsh Council for Voluntary Action (WCVA) found that 84% of voluntary organisations are concerned about how they will manage the NI increase.

Senedd debate on reimbursement

Next week, the Welsh Conservatives will bring forward a Senedd debate urging the Welsh Labour Government to press Westminster for financial support for Welsh charities, not-for-profits, and voluntary organisations. The motion argues these groups should be classified under the Office for National Statistics’ (ONS) definition of public sector employees to qualify for reimbursement.

Welsh Conservative Shadow Secretary for Economy, Energy, and Welsh Language, Samuel Kurtz MS, said:

“Welsh charities, not-for-profits, and voluntary organisations play a vital role in delivering public services that the most vulnerable in society depend upon.

“Labour’s decision to increase employer National Insurance contributions will have a detrimental impact on the future and viability of these organisations.

“The Welsh Conservatives are clear: Labour must ensure that Welsh charities, not-for-profits, and voluntary organisations are reimbursed for this rise in employer National Insurance contributions.”

Sector voices concern

The WCVA has also warned that the NI increase could put crucial community services at risk.

A WCVA spokesperson said: “WCVA is deeply concerned about the impact of increased Employers’ National Insurance contributions on voluntary sector organisations across Wales. Many of these organisations already face significant financial pressures, and this increase threatens to put additional strain on their resources and potentially jeopardise vital services delivered to communities.

“We have strongly urged both the UK and Welsh Governments to recognise the invaluable role the voluntary sector plays, especially in partnership with public services. We believe it is critical for voluntary organisations delivering public services to be treated equitably and included in any financial support measures, ensuring they are not disproportionately disadvantaged by these policy changes.

“WCVA welcomes the debate in the Senedd and hopes it will lead to productive discussions and practical solutions to protect the voluntary sector’s essential contribution to Welsh society.”

Motion to be debated

The Senedd motion, set for debate next week, states:

  • Notes the UK Government’s increase to employer National Insurance contributions, coming into effect for the 2025-26 tax year.
  • Recognises the detrimental impact the increase will have on Welsh charities, not-for-profits, and voluntary organisations.
  • Calls on the Welsh Government to make urgent representations to the UK Government to ensure that these organisations delivering public services are included in the ONS-defined public sector category and are reimbursed for the rise in employer National Insurance contributions.

The debate will determine whether Welsh Labour will push for financial support to shield the voluntary sector from these additional costs.

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News

Local Authority is ‘hoarding cash’ as Council Tax rises by 9.35%, says MS

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DEMANDS FOR REFORM AS COUNCIL’S £83 MILLION RESERVES REVEALED

PEMBROKESHIRE residents are bracing for a 9.35% council tax rise, despite local authorities across Wales holding more than £2 billion in reserves. The increase, among the highest in Wales, comes as families struggle with soaring living costs and a series of consecutive tax hikes.

Paul Davies MS: Welsh Government should do more to help keep Council Tax as low as possible (Image: File)

Local Senedd Member Paul Davies has called for urgent reform, criticising the Welsh Government’s Local Government Funding Formula and urging councils to use their reserves to ease the burden on taxpayers.

‘UNFAIR AND UNSUSTAINABLE’

Mr Davies said: “Under the Welsh Government, the Local Government Funding Formula remains broken.

“It cannot be right that people in Pembrokeshire face such a huge increase in their council tax while councils across Wales are sitting on over £2 billion in usable reserves.

“The Welsh Government must do more to keep council tax as low as possible by encouraging the use of reserves, improving efficiency within councils, and promoting the sharing of resources across council boundaries.”

CALLS FOR CHANGE

The Welsh Conservatives have consistently opposed large council tax increases, calling for an independent review of the Local Government Funding Formula. They argue that councils should:

  • Use reserves to reduce tax rises.
  • Improve efficiency by cutting unnecessary spending.
  • Increase cooperation between councils to share services and lower costs.

RISING RESERVES, RISING BILLS

For years, Pembrokeshire had the lowest council tax in Wales, but after a 12.5% rise in 2024-25, it has surged significantly. Despite this, Pembrokeshire County Council holds £82.6 million in usable reserves, equivalent to 28.4% of its annual service expenditure.

In 2016-17, the council held just £47 million in reserves, rising to £83 million in 2021-22. Critics argue that this surplus should be used to relieve financial pressures rather than imposing further tax hikes.

With councils under fire for hoarding cash while demanding more from residents, pressure is mounting on the Welsh Government to overhaul funding and prevent further unaffordable rises.

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