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Councillors forced to spend £1.1m on electric vehicles

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SENIOR Pembrokeshire councillors have been left to “clean up the mess” after they were asked to sign off the purchase of more than £1.1m of electric vehicles, despite the vehicles having already been bought.

Pembrokeshire County Council’s Cabinet, meeting on August 1, was asked to back the retrospective purchase of 21 small vans and 11 large vans, totalling £1,104,751.55, under the Welsh Government Electric Vehicle (EV) Collaborative Procurement Framework.

Two options were presented to Cabinet: to agree and approve the purchase, or not agree to approve the purchase, but instead require the council to negotiate with FleetEV for the return of the vehicles, noting that there is no contractual right to return them, and some of the vehicles have been adapted since being delivered.

A report for members said: “The council entered into the Welsh Government Electric Vehicle Collaborative Framework in July 2023. This is a single supplier framework used to procure EV vehicles collaboratively with other Local Authorities in Wales in order to obtain savings on purchase costs.

“In March 2024, 10 small EV vans were purchased to replace vehicles which had come to the end of their operational life.

“A further batch of 21 small vans and 11 large vans was ordered through the Welsh Government Electric Vehicle Collaborative Framework on 11 June 2024, at a total cost of £1,104,751.55 (pre VAT), and all deliveries have now been made.

“An ICM (Individual Cabinet Member decision report) was issued to the Cabinet Member for Residents’ Services [Cllr Rhys Sinnett], but this was subsequently rescinded on the basis that the report did not contain all relevant information, and should have sought retrospective approval.”

The report for members included a lengthy and comprehensive timescale leading up to the retrospective purchases with a council ‘commitment’ to purchase vehicles, the term subject to debate whether it was an interest in replacement vehicles or an outright commitment to purchase as part of the collaborative scheme.

This chronology ended up with “considerable misunderstanding around how the parties respectively had got to very different views of their positions,” the council initially considering an order of 10 Renault Kangoo electric vans, before a later order for the 32 vans, based on an understanding the procurement framework had been signed up to, with no further approval needed.

However, as this was above the limit for an officer decision, an ICM decision was needed, a report drafted on June 12, the vans shipped on June 17, before the ICM report – which had no specific reference about the purchase order having already been placed or that the vans had already been dispatched/supplied – was signed off by Cllr Sinnett.

After the June 27 sign-off was made, the decision was called-in on July 3, leading to the discovery of the omission, that sign-off rescinded on July 9.

“As a result of the circumstances described above, the Chief Executive [Will Bramble] has commissioned an audit into the governance arrangements associated with the procurement of these vehicles and the level of adherence to the authority’s Financial Procedure Rules and Contract Procedure Rules. This audit will be undertaken by the council’s Internal Audit Service,” the report said.

It added: “The Chief Executive has also initiated a management investigation into the circumstances leading to the presentation of an ICM report without the full information, and its associated recommendation for an ICM decision, which failed to include information relating to the prior purchase and receipt of the vehicles.”

While the pros and cons of electric vehicles replacing fossil fuels ones were debated at the August meeting, the main issue raised was the nature of the purchase and the inaccurate report presented for Cabinet member sign-off.

Deputy Leader Cllr Paul Miller said he was “quite happy” to back the purchase of the vehicles, the alternative option leaving the council “completely shafted” on costs, but said he was “deeply disappointed” about the background detailed.

Member for Planning & Regulatory Services Cllr Jacob Williams said: “It’s very disappointing we’re in this position; the reason we’re here today is to clear up quite a big mess. The [discussion on the] virtue of electric vehicles is a total waste of time; the ability to discuss the virtues was taken away from us by the situation we’re in.

“A mistake was made, an order was placed for vehicles when officers felt it was an ‘expression of interest,’ an attempt was made to get that decision to regularise that.”

He added: “I can’t remember a situation like this in my time as a councillor; we have no option but to approve the purchase of these vehicles retrospectively.”

He said the details only came to light after a ‘call-in’ on that decision was made by council ‘backbenchers’ over the whole virtue or otherwise of the electric vehicle purchases.

“I’m being asked, like other councillors here today, to clean up this mess; I think the vehicles being ordered is the key fact, we have no other option; what’s the alternative? Return them and get a token amount back? If they even want to purchase them.”

Members backed the three recommendations of the report: the retrospective approval of the vehicle purchases, a Chief Executive-commissioned audit into the governance arrangements associated with the procurement of these vehicles and the level of adherence to the authority’s Financial Procedure Rules and Contract Procedure Rules, along with a “management investigation into the circumstances leading to the presentation of an ICM report without the full information and its associated recommendation for an ICM decision, which failed to include information relating to the prior purchase and receipt of the vehicles”.

News

Pembrokeshire’s MP faces key vote on winter fuel payments

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Pembrokeshire’s newly elected Labour MP is expected vote on Tuesday, 10 September, as the government pushes through controversial cuts to Winter Fuel Payments.

The proposal has sparked widespread concern, particularly among the elderly, with approximately 18,000 pensioners in Pembrokeshire expected to be affected, and over 10 million across the UK facing potential financial hardship this winter.

But will Henry Tufnell toe the line? Its likely he will.

The Labour government, led by Chancellor Rachel Reeves, plans to means-test the Winter Fuel Payment, limiting it to pensioners on benefits like pension credit. This shift, designed to address a £22 billion budget shortfall inherited from the previous government, is expected to save £1.4 billion, but critics argue it could leave many elderly citizens choosing between “heating or eating” during the colder months.

Samuel Kurtz, Welsh Conservative Senedd Member for Carmarthen West and South Pembrokeshire, expressed his opposition to the cuts. “These measures weren’t in Labour’s manifesto, yet they are moving ahead with policies that will hurt vulnerable pensioners. Pembrokeshire’s pensioners deserve better,” he said, urging the county’s Labour MP to vote against the cuts.

While Labour holds a strong majority in Parliament, the vote has triggered internal dissent. Up to 50 Labour MPs are reportedly considering rebelling against the measure, citing concerns about its impact on the elderly. However, despite this opposition, the Labour government is still expected to pass the cuts, given its overwhelming parliamentary numbers.

The vote is expected to proceed, but the backlash from both inside and outside the party reflects the depth of concern about the policy, especially as energy bills rise again ahead of winter. The government has promised mitigating measures, such as extending the Warm Home Discount and boosting Pension Credit uptake, but critics remain sceptical as to whether these will adequately replace the direct support of the Winter Fuel Payment.

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Porthgain Harbour parking changes will cause ‘division’

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PLANS for parking and traffic changes which have created “tensions and divisions” in a rural north Pembrokeshire seaside village with fears it would lead to is “complete urbanisation” have been backed by the national park.

Pembrokeshire County Council, in an application before the September 4 meeting of Pembrokeshire Coast National Park’s development management committee, sought approval for a long list of changes to Porthgain Harbour, Porthgain.

It includes highway and environmental improvements, including new parking bays, a realignment of the existing Llanrhian Road carriageway, resurfacing of existing parking areas, designated pedestrian footways and crossings, and traffic calming features.

The National Park owns the land subject to the application, historically a quarry port prosperous in the early 1900s; the scheme recommended for conditional approval.

The centre is a Conservation Area and contains a number of listed buildings; the former quarry and harbour are a Scheduled Ancient Monument.

The village of 260 residents is dominated by the village green and informal car parking area and high visitor numbers during peak months cause traffic congestion, parking problems, and safety issues for pedestrians and emergency vehicles, a report for planners said.

“The application notes that high visitor numbers during peak months cause traffic congestion, parking problems, and safety issues for pedestrians and emergency vehicles. The proposed development seeks to address these issues through a range of highway and environmental improvements with associated drainage infrastructure and landscape enhancements.”

It added: “A range of public responses have been received raising a number of concerns including around whether the scheme has reflected previous public engagement proposals, whether the scheme is necessary and whether it will negatively impact on the character and appearance of the historic village of Porthgain.”

Concerns raised in the report said the proposal would “change the ‘feral and free’ nature of Porthgain,” and is “a complete urbanisation of a very rural historic working harbour village” and the “natural charm of village will be ruined”.

Amongst the lengthy proposals were “road realignment, new parking bays, pedestrian footways, traffic calming measures, and improved drainage to enhance accessibility and safety,” the report said, with an informal one-way system being introduced.

Speaking at the September meeting, local county councillor Cllr Neil Prior said the issue was “probably one of the hardest things I’ve ever done as a county councillor”.

He told members a residents’ group had been formed after concerns were raised about how busy the local parking situation was in what is now “a year-round problem” rather than just the summer months, with funding secured for the £350,000 project.

He said part of the traffic problem was “19th century infrastructure dealing with 21st century problems.”

He said there had been much local division over the proposals, and he had been to “numerous meetings trying to smooth things out,” adding: “There have been some strong objections, there have been village tensions, which I regret; what started as harmonious and collegiate has been quite divisive.

“There’s been a number of strong objections but a number in quiet support, who perhaps haven’t made their views because of the tensions.”

He told members: “My plea is we have to continue engagement with the residents of the village; I always say this is for the village.”

The scheme was unanimously supported by park planners.

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National Trust Castlemartin weir scheme approved by National Park

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NATIONAL TRUST plans for a tilting weir and walkway in south Pembrokeshire have been approved by the National Park despite concerns it could impact historic dyke-drained land.

The National Trust sought permission for the installation of a tilting weir, walkway structure and boardwalk at Castlemartin Corse, Starmans Hall, Castlemartin in an application recommended for conditional approval at the September 4 meeting of Pembrokeshire Coast National Park’s development management committee.

A report for members stated: “The National Trust have been looking at potential wetland restoration opportunities at Castlemartin Corse Site of Special Scientific Interest (SSSI), which is part of the National Trust’s property at Gupton Farm, Pembrokeshire.

“The primary aim is to restore and establish carbon rich habitats within the SSSI. To enable this, it is proposed to install a water control structure in the form of a tilting weir within the main river that flows through the SSSI reedbed and connects to the Castlemartin Coast Special Area of Conservation (SAC).

“Attached to the tilting weir would be a walkway, and a boardwalk is also proposed to allow maintenance access to the weir. The site is in a sensitive location within the SSSI, Pembrokeshire Coast National Park, the South Pembrokeshire Coast National Landscape Character Area (NLCA).”

It concluded: “The proposed scheme would involve the creation of habitat, increase the diversity of species and condition of the watercourses.”

The walkway and board walk are for access and maintenance only and will not be open to the public.

Concerns were raised at the meeting by local county councillor Steve Alderman, who said: “It does affect a historic civil engineering project of over 230 years old, a piece of ground was drained by Lord Cawdor and Alan Mirehouse, in the late 1790s.”

He said the land drained by a series of dykes has “worked wonderfully well over the years,” and was used to grow food in the Napoleonic wars and the two world wars, even proving to be the only green area locally in times of heavy drought.

“If this tipping weir is in it’s going to end up holding back floodwaters, it has lasted 230 years, other human intervention is going to probably be not positive and very short-sighted,” he told committee members.

After members raised concerns on the potential impact on adjoining land, the scheme was conditionally approved.

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